Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Work environment

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers for 2017? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

A pool of partially qualified candidates will be established through this process to staff identical or similar positions with various language requirements, security requirements and tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives

Degree equivalency

Experience:
At least 6 months experience providing administrative support services in at least three of the following:
•Scheduling and maintaining calendars;
•Planning, organizing and coordinating meetings, events or conferences
•Preparing documents;
•Making travel arrangements or processing travel claims;
•Ordering supplies
•Creating and maintaining files
•Providing human resources support activities

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Competencies:
Client Service Competency Level 1: Delivers high-quality client service
Working Effectively With Others
Showing initiative and being action-oriented
Communication

Abilities:
Ability to organize and prioritize work in order to meet deadlines.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

Education:
Successfully completed a post-secondary diploma in a field related to the position

Degree equivalency

Experience:
Experience in financial support activities including usage of financial coding, payment of invoices, tracking expenditures and budget reconciliation
Experience in coordinating ATIP (Access to Information and Privacy) requests and files

Operational Requirements:
Be willing and able to work overtime on short notice

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE. Applications sent by email will not be accepted.

Candidates are entitled to participate in the appointment process in the official language of their choice.

Please note that the majority of the positions to staff are in the National Capital Region and there are limited positions to staff across Canada.

Candidates that will be invited to participate at the interview stage will have to complete the interview by submitting a video through epost Connect (https://www.canadapost.ca/web/en/products/details.page?article=epost_connect_send_a). Applicants will receive instructions by email to create an epost Connect account. The interview questions will be sent through epost Connect. It is the candidates’ responsibility to make sure that they have access to a computer and other pertinent equipment in order to complete the video interview, as well as compatible software or applications that enables the use and recording of the video function. Please note that the employees from National Defence and the Canadian Armed Forces will need to use an email address other that their work email address for this evaluation for access reasons with epost Connect.

Candidates will receive a consent form for which they will need to agree to. The consent will allow the use of the video to be used as an assessment tool for this recruitment process . Personal information is collected pursuant to the Public Service Employment Act, the Employment Equity Act and the Canadian Human Rights Act (section 16). Personal information is protected, used, and disclosed in accordance with the provisions of the Privacy Act as described in the Standard Personal Information Bank, Staffing PSE 902. Under the Act, candidates have the right to access and correct their personal information, if erroneous or incomplete.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.