Administrative Officer (Federal Internship for Newcomers Program)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Useful Information:
- Please note that to be eligible for the FIN Program, applicants must be successfully screened for employment readiness by a partnering Immigrant Serving Organization (ISO) no later than April 13, 2018. Please see the FIN Program webpage in IRCC's website for more details (https://www.canada.ca/en/immigration-refugees-citizenship/services/new-immigrants/prepare-life-canada/prepare-work/federal-internship.html).
- When you apply, you must have been a permanent resident or a Canadian citizen for 10 years or less counting from the day you became a permanent resident to the day you apply.
- For candidates with education earned outside Canada, assessment of foreign credentials is not a mandatory requirement for participation in the FIN Program but it is highly recommended.

You must provide the following information when submitting your application:
- Please ensure that you select the temporary employment type when submitting your application: Employment Tenure
- In your application, you must indicate which Immigrant Serving Organization (ISO) screened you for employment readiness for the Federal Internship for Newcomers Program.

Positions to be filled: Number to be determined

Information you must provide

A response to a text question addressing the following:

• Question for ability to communicate in writing
  
  You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
ED1. Successful completion of two years of secondary school.

Degree equivalency

Experience:
EX1. Experience providing administrative support services in at least three of the following: coordinating incoming and outgoing correspondence, managing calendars, scheduling and organizing teleconferences, videoconferences, meetings or events, note taking, making travel arrangements and/or setting up and maintaining filing systems
EX2. Experience using Microsoft Office including Word, Outlook and PowerPoint or equivalent software
EX3. Experience formatting, developing and/or distributing various documents

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:
AED1. Secondary School Diploma
AED2. Diploma from a recognized post-secondary institution with acceptable specialization in Business Administration or Administrative Services or other applicable disciplines

Degree equivalency

Asset Experience:
AEX1. Experience assisting a manager or a director in an office setting
AEX2. Experience providing guidance to clients
AEX3. Experience in planning events such as, meetings, seminars or training sessions
AEX4. Experience tracking projects or files
AEX5. Experience in providing administrative support related to projects and/or initiatives (such as coordinating tasks and monitoring progress)
AEX6. Experience in initiating requests, preparing, and/or tracking documentation related to human resources and/or finance
AEX7. Experience in providing financial support services (such as preparing cost estimates, invoice processing, budgeting or contracting)
AEX8. Experience maintaining a database or spreadsheets or generating reports
AEX9. Experience coordinating access to information (ATIP) requests

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English Essential
- French Essential
- Bilingual Imperative - Level: BBB/BBB
- Bilingual Imperative - Level: CBC/CBC

Information on language requirements

Knowledge:
- Knowledge of administrative support services
- Knowledge of filing methods

Ability:
- Ability to verify and proofread documents
- Ability to prioritize, work under pressure, and meet deadlines
- Ability to communicate effectively in writing
- Ability to communicate effectively orally

Personal Suitability:
- Initiative
- Teamwork
- Flexibility
- Judgement
- Analytical thinking

The following may be applied / assessed at a later date (may be needed for the job)

Personal Suitability:
- Values and Ethics
- Dependability

Operational Requirements:
- Willingness and ability to work overtime, often on short notice.
- Willingness and ability to travel, as required.
Operational requirements may vary depending on the position that is being staffed.


Other requirements or qualifications may be considered by hiring organizations.

Conditions of employment

- Reliability or Secret security clearance depending on the requirement of the position. This factor is not used at the pre-selection stage. The hiring organization is responsible for the security clearance process.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

- Please note that even if you qualify to be placed in a pool, there is no guarantee that you will be offered a position. The number and types of positions available in a given Program year are subject to the demand of partnering organizations.
- All job applications must be submitted through the Public Service Resourcing System (PSRS).
- Persons with a disability preventing them from applying on-line should contact their Immigrant Serving Organization.
- An e-mail address must be provided. The Selection Board will communicate with candidates by e-mail to provide/request information and to invite candidates to attend any portion of the assessment. Please include a valid e-mail address that you check frequently. Please ensure that your email settings are set appropriately. If your email settings are too restrictive, emails from the FIN team or the hiring department may be detected as spam and automatically deleted.
- It is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your e-mail address to the contact provided in this advertisement.
- You cannot submit your resume with your application. You will be asked to submit your resume at the assessment stage.
- A written exam may be administered in some cases.
- Interviews and tests will be conducted at the location of the employer's choice during June, July and August. If you do not attend assessments at the scheduled date and time, your application might be rejected. Candidates will be given at least 48 hours’ notice of interview and must be available.
- Tests may be administered during the day and evening.
- When answering the pre-screening questions, you must provide specific examples to clearly demonstrate how you meet the qualifications (education and experience, essential and asset). During the initial screening process, the Screening Board will be reviewing the applications to assess if the required qualifications have been demonstrated by candidates. Invitations to interviews will be based on the screening results.
- References could be sought by employer for candidates who are successful in the process.
- Receipt of applications will not be sent; only candidates successful in the screening process will be contacted.
- You may have to provide proof of your educational credentials.
- You will be asked to provide your proof of permanent residency or Citizenship.
- Please note that travel or relocation expenses will NOT be reimbursed by Immigration, Refugees and Citizenship Canada or any other hiring departments/organizations.
- The Immigrant Serving Organization indicated in your application will be contacted to verify that you were screened.
- If successful, your application may be shared within IRCC and may be shared with other hiring Federal Government departments, agencies and crown corporations, and other participating provincial and municipal sector organizations for potential employment opportunities.
- Immigration, Refugees and Citizenship Canada's management may choose one or more Asset Qualifications at the pre-screening stage to determine the number of applicants who will advance to the following stage of the selection process.
- This selection process will be used by various departments, agencies and organizations.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.