Administrative Assistants (Various)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PLEASE NOTE, ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED.

To submit an application on-line, please select the button "Apply Online" below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/.

You must provide proof of your Canadian Citizenship. The original of one of the following documents must be provided for verification:
□ Provincial or territorial birth certificate
□ Naturalization certificates (issued prior to Jan. 1, 1947)
□ Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb. 14, 1977)
□ Certificates of Retention
□ Citizenship certificates

If the name identified on the above documents is different than your current legal name, please also provide proof of name change.

Please answer each of the screening questions fully. It is not sufficient to simply indicate "see resume". Failure to fully demonstrate how you meet each of the screening qualifications in your answers to the screening questions may result in your application being eliminated.

Intent of the process

Anticipatory: A qualified group of candidates may be identified and may be used to staff future vacancies (including similar positions, on a casual, term, or indeterminate basis, at full or part time hours) located in Metro Vancouver, the Fraser Valley or Fraser Canyon, BC. Once established, the qualified pool will be valid for a period of one year and may be extended.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member. Notification regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

This pool will be used to staff the following 5 streams of CR-05/AS-01 positions:
--Stream 1: Criminal Intelligence Information Researcher/Security Screening Analyst (CR-05 and AS-01)
--Stream 2: Finance (CR-05 and AS-01)
--Stream 3: Supervision (CR-05 and AS-01)
--Stream 4: Information Management (CR-05)
--Stream 5: General Office Administration (CR-05 and AS-01)

Different pass marks will be established for each type of positions - i.e. CR-05 and AS-01.

Positions in the Criminal Intelligence Researcher / Security Screening Analyst stream are responsible for researching, reviewing and analysis of protected, classified and sensitive information and intelligence compiled from a wide range of sources, including operational databases and third party open source material. The material analysed for links to criminal or suspicious individuals/organizations, activity, and behaviour patterns. Researchers and analysts are responsible for making recommendations to management regarding the issuance, abeyance or denial of RCMP security clearances.

Positions in Finance are responsible for obtaining, controlling, reviewing financial information on Journal Vouchers / Fund Transfers and ensures it validity and integrity before entering into TEAM. This ensures accurate information is posted in our financial books. The position may prepare Journal Vouchers / Fund Transfers on ad hoc basis and assist in the preparation and/or evaluates financial coding requests to meet national Hierarchy Management guidelines. The position provides advice and guidance related to financial coding, our accounting system, and detachment queries. Position will extract financial information and provides input to the preparation of reports that allows clients or analysts to make sound decision. Position also provide training to new staff on duties listed above and will assist with administrative tasks.

Positions in the Information Management stream provide awareness, guidance and governance support on the life cycle management of administrative and operational records to ensure compliance with policies, directives and legislation. They are responsible for analyzing and making recommendations on the application of IM programs and creating and delivering training and awareness sessions to clients to ensure understanding of Information Management practices.

Positions in the Supervision stream include those that supervise/lead a team of employees, including but not limited to: assignment of duties, training and coaching, performance management, approving leave, etc. Positions that supervise may also fall within one of the other streams.

Positions in the General Office Administration stream include those that provide general administrative support and/or coordination to a unit/section/program.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

Common Essential Experience:
*Recent and significant experience” in providing administrative support in an office environment.
Experience in providing service to clients or the general public by telephone, in person or in writing.
**Recent experience creating and formatting documents (e.g. using tables, headers/footers, etc.) with software such as Microsoft Word.
**Recent experience creating and using spreadsheets with software such as Microsoft Excel.

*“Recent and significant experience” means depth and breadth of experience normally associated with the performance of duties over a period of approximately 12 months within approximately the last 24 months.
**”Recent experience” is defined as the performance of duties within approximately the last 24 months.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications
Education:
Successful completion of a post-secondary educational program in a field relevant to the position being staffed.
Graduation with a degree from a recognized university, with a specialization relevant to the position being staffed.

Degree equivalency

Asset Qualifications
Experience:
Experience in managing security screening files.
Experience in writing reports for clients and managers including analysis of findings and recommendations.
Experience using databases for both data entry and data extraction.
Experience in applying administrative policies, procedures or directives.
Experience in providing budget or financial support services such as accounts payable, accounts receivable, financial accounting or cash management.
Experience using a financial management system such as SAP or TEAM.
Experience in interpreting and applying RCMP financial management policies and procedures.
Experience in making travel arrangements or processing travel claims.
Experience in procurement of goods and services.
Experience using a human resources management system such as PeopleSoft or HRMIS.
Experience in providing executive administrative support.
Experience in providing information management services such as indexing, cross-referencing, filing, retrieving, archiving or destroying data.
Experience in implementing and maintaining records and information management systems, such as creating and maintaining classification schemes, retention and disposition schemes.
Experience in developing and delivering classroom training or presentations.
Experience in coordinating ATIP requests.
Experience using police applications such as PRIME, CPIC, JUSTIN, PIP, PROS, and NCDB.
Experience in applying police guidelines or policies such as UCR.
Experience in handling court-related or legal administrative support services.
Experience in tracking, securing or storing sensitive materialh.
Experience in transcribing from audio cassettes or digital media.
Experience operating radio equipment and maintaining radio communication.
Experience in conducting quality assurance.
Experience in conducting research.
Experience in preparing reports.
Experience in developing guidelines or procedures.
Experience relevant to the position being staffed.

Notes:
 SAP: Systems Applications and Products
 TEAM: RCMP Departmental Financial System
 HRMIS: Human Resources Management Information Systems
 PRIME: Police Records Information Management Environment
 CPIC: Canadian Police Information Centre
 JUSTIN: Justice Information System
 PIP: Police Information Portal
 PROS: Police Reporting and Occurrence System
 NCDB: National Criminal Data Bank
 UCR: Uniform Crime Reporting

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Other Essential Experience:
Stream 1: Criminal Intelligence Information Researcher/Security Screening Analyst
Experience in providing advice and guidance to clients in an office environment.
**Recent experience in internet research (for example, searching for policies, or information to complete work assignments).
**Recent experience using databases for both data entry and data extraction.

**”Recent experience” is defined as the performance of duties within approximately the last 24 months.

Stream 2: Finance
Experience in providing advice to clients, both orally and in writing, on Treasury Board financial management policies and procedures.
Experience in applying Treasury Board financial management policies and procedures to financial transactions.

Stream 4: Information Management
Experience in the use and maintenance of information in physical and electronic record management systems.

Other Essential Knowledge:
Stream 2: Finance
Knowledge of Treasury Board financial management policies and directives.
Knowledge of the Financial Administration Act (FAA).
Knowledge of Generally Accepted Accounting Principles (GAAP).

Stream 4: Information Management
Knowledge of federal government records management legislation, policies, practices and life cycle.

Common Abilities:
Ability to prioritize multiple and conflicting demands.
*Ability to analyze documents or situations, evaluate alternatives and make recommendations.
Ability to follow instructions.
*Ability to solve problems.
Ability to communicate effectively orally.
Ability to communicate effective in writing.

*Note: Different pass marks will be established for each type of positions – i.e. CR-05 and AS-01.

Other Essential Abilities:
Stream 2: Finance
Ability to interpret and apply Treasury Board financial management policies and directives.

Stream 3: Supervision
Ability to supervise staff.

Common Personal Suitability:
Effective Interpersonal Skills
Dependability
*Judgment
Thoroughness
*Initiative
Flexibility

*Note: Different pass marks will be established for each type of positions – i.e. CR-05 and AS-01.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications
Ability:
Ability to supervise staff.
Ability to transcribe audio statements in English.
Ability to develop and deliver presentations.

Organizational Needs:
• In support of achieving a representative workforce, consideration may be given to candidates who have self-identified as a member of one or more of the following designated groups: women, members of visible minorities, aboriginal peoples and persons with disabilities.
• Preference may be given to RCMP employees impacted/affected by work force adjustment.

Operational Requirements:
Willingness and ability to travel occasionally.
Willingness and ability to work overtime as and when required.

Conditions of employment

Various levels of RCMP security clearance/reliability: Enhanced Reliability Status, Secret and Top Secret Security Clearance.
Some positions being staffed require travel and/or work off-site.
Some positions being staffed require the possession of a valid driver’s license.
Some positions being staffed require overtime.
Some positions being staffed require shift work.
Some positions being staffed require lifting up to 23kg.
Some positions being staffed may require medical clearance.

(Those selected must meet and maintain the applicable condition(s) of employment throughout their employment.)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Please provide the name of the secondary school from which you graduated and the year of graduation.

Failure to fully answer the screening questions may result in your application being screened out.

Your application will be used to assess the “Ability to follow instructions”. This ability along with others will also be assessed throughout the process.

You must clearly demonstrate in your application how you meet the following Essential Qualifications: Official Language, Education, and Experience requirements. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples and time frames that illustrate how you meet the requirements. One suitable approach is to use each screening criterion/qualification as a heading, and provide a description outlining how each qualification is met. Failure to demonstrate in your application how you meet each of the screening requirements may result in your application not being considered further in this selection process.

A written exam may be administered.

A situational exercise may be administered.

Practical and /or standardized tests may be administered for screening and/or assessment purposes.

An interview may be administered.

Candidates will be required to provide supervisory references covering the recent 18 months of employment. Candidates who are unable to provide the requested references may be found not qualified should the selection board determine that they are unable to complete its assessment of the candidate.

Any part of the selection process (including email correspondence) may be used to assess any of the essential or asset qualifications.

Candidates from outside the public service will be responsible for all travel costs associated with this selection process.

Candidates who apply on both selection processes 18-RCM-EA-P-E-COL-EDIV-73933 and 18-RCM-IA-P-E-COL-EDIV-73932 will be assessed only once. Assessment results will be applied to both processes.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A random and/or top down selection of candidates and/or a cut-off score may be used in the determination of those to be given further consideration in the assessment process.

Interested persons must meet each of the essential qualifications to be appointed to the position, in a manner determined by the Selection Board. A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Correspondence related to this process will be communicated by email wherever possible. On your application, please include a valid email address. It will be your responsibility to notify the board should this information need updating.

Various levels of security clearance/reliability are required for these positions, including some positions requiring Top Secret clearance. The process requires a Security/Reliability Interview, a field investigation in matters of Criminal Activities, credit/finances, education, employment, references, etc.

Acknowledgement of receipt of applications will not be sent; we will only contact candidates when the screening process is completed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.