Stream 1 (AS-01) : Executive Assistant / Stream 2 (AS-02) : Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PRE-SCREENING QUESTIONS: The pre-screening questions MUST be completed when applying for this selection process. It is your responsibility as a candidate to answer these questions explaining and substantiates in detail: HOW, WHERE and WHEN (MM-YYYY to MM-YYYY) you acquired each of the essential and asset qualifications associated with the positions you are applying for. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. You must provide concrete examples, which illustrate how you meet each qualification. Resumes may be used as a secondary source to validate the education and the experiences described in candidates’ answers to the pre-screening questions. Failure to provide this information in the requested format will result in your application being rejected.

Intent of the process

A pool of qualified candidates may be established and used to staff similar positions within Employment and Social Development Canada in the National Capital Region with various position titles and security requirements.

Positions to be filled: 5

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

For both streams (AS-01 and AS-02):
A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

Experience:

For both streams (AS-01 and AS-02) :
E1-Experience in performing administrative services.

E2-Experience in using software applications for word processing, spreadsheets and email.

E3-Experience gathering, consolidating or analyzing data from various sources.

Stream 2 (AS-02) :
E4-Significant* experience in performing administrative services.

E5-Experience in two of the following four activity:
o Experience in managing a budget, including monitoring expenditures, encoding payments or paying invoices.
o Experience in organizing meetings or events or travel arrangements.
o Experience in coordinating or working with human resources related paperwork.
o Experience in reviewing, editing or coordinating various administrative documents.

E6-Experience in providing services to internal and/or external clients.

*Significant is normally associated with the breadth and depth of experience acquired over a continuous period of two years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

Experience:

For both streams (AS-01 and AS-02):
AE1-Experience in working with a tracking sofware (i.e. Webcims/CCM Mercury).

AE2-Experience preparing parliamentary question responses or Access to Information and Privacy responses.

AE3-Experience in managing, inputting and extracting information and/or data in an integrated financial system such as SAP/SIGMA.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
Please note that positions associated with this process require candidates to be bilingual. Several tools exist to self-assess yourself in advance if you wish. You can refer to the following link: https://www.canada.ca/fr/commission-fonction-publique/services/evaluation-langue-seconde/tests-autoevaluation.html. You will need to be formally assessed at the end of this process before being appointed to a position.

Information on language requirements

Abilities:

For both streams (AS-01 and AS-02):
A1-Ability to plan, organize and meet tight deadlines.

A2-Ability to verify and proofread documents for consistency and accuracy.

A3-Ability to efficiently work within a team.

A4-Ability to communicate effectively in writing.

A5-Ability to communicate effectively orally.

Stream 2 (AS-02):
A6-Ability to work under pressure.

A7-Ability to provide advice on administrative procedures.

Personal Suitability:

For both streams (AS-01 and AS-02):
PS1-Judgment
PS2-Initiative
PS3-Dependability
PS4-Detail Oriented
PS5-Discretion

The following may be applied / assessed at a later date (may be needed for the job)

Employment and Social Development Canada is committed to employment equity (EE). In order to achieve a representative workforce, selection may be based on qualified candidates self-declaring as being a member of one or more of the following EE groups: Aboriginal peoples, persons with disabilities, women and visible minorities.

OPERATIONAL REQUIREMENTS:
Willingness to occasionally work overtime on short notice.

Conditions of employment

Reliability Status security clearance
Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Reference checks will be sought.

An interview will be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Management may choose one or more Asset Qualifications at the screening stage.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidates from outside the public service will be required to pay for their own travel for various assessment phases.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

As this process may be used to fill other departmental vacancies, your application (e.g. CV, assessments, results) could be shared with other hiring managers in order for the department to make optimal use of our pools.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/ assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. It is your responsibility to inform us at all times of any changes regarding your contact information.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.