Administrative Officer

Important messages

This organization is located at the Defence Campus located at Carling Avenue/Moodie Drive. The Defence Campus consolidates the majority of Defence Team members within the National Capital Region (NCR) in one inter-connected, state-of-the-art facility in the city’s west end.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

Intent of the process

This process will be used to staff the above-mentioned positions located at DND Carling Campus on Moodie Drive. A pool of qualified or partially qualified candidates may be established from this process and may be used to staff similar positions where tenure, language requirements and security requirements may vary according to the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience in using MS Word and MS Excel.
Experience in providing administrative or clerical support services.*

*Administrative or clerical support is defined, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies and maintaining a filing system and making travel arrangements.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE:

Experience in coordinating meetings, conference calls, videoconferences, information sessions, events or other activities.
Experience in coordinating and supporting the activities of a team.
Experience in preparing documentation in support of procurement or contracting activities.
Experience in preparing documentation in support of Human Resources activities.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French Essential, Bilingual Imperative BBB/BBB or CBC/CBC

Information on language requirements

KNOWLEDGE:

Knowledge of administrative procedures.

ABILITIES:

Ability to organize work to meet deadlines.
Ability to solve problems.
Ability to effectively communicate orally.
Ability to effectively communicate in writing.

PERSONAL SUITABILITY:

Attention to details.
Effective interpersonal relationships.
Initiative.
Dependability.
Client service oriented.

Other information

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.