Operations and Administration Administrative Assistant - Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

We are looking for talented and motivated individuals who are ready to take on challenges and who will help shape and build Transport Canada’s future.

The Administrative Support Inventory Assistant is our primary hiring mechanism for a wide range of positions within our organization. With a single application, you have the opportunity to be considered for several positions.

As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) in the screening questions. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete, detailed examples that illustrate how and when they have met the requirement. Failure to do so could result in the application being rejected from the process.

Written communication will be assessed using your answers to the screening criteria.

Work environment

As an organization, Transport Canada strives to provide all employees with the opportunity to achieve organizational, professional and personal goals in a respectful and inclusive workplace.

Transport Canada has close to 5,000 talented and motivated employees working in Atlantic Canada, Quebec, Ontario, the Prairies, the North, the Pacific, and at headquarters in Ottawa. We develop policies and enforce laws and regulations that promote transportation efficiency, safety, environmental responsibility, and harmonization with global standards. Our vision is a safe, secure, green, innovative and integrated transportation system that supports commercial and economic growth, a cleaner environment, and the well-being of Canada’s middle class.

Intent of the process

This inventory will be used to staff permanent or temporary CR-04 and CR-05 group and level positions within Transport Canada. Language requirements, security requirements, working conditions and locations will vary according to the needs of the positions to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
High School Diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Experience providing administrative support services.
- Experience providing internal or external customer service.
- Experience using different software such as Microsoft Excel, Word, Outlook and
PowerPoint or equivalent.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative – Level BBB / BBB or French essential

Information on language requirements

SKILLS:
- Demonstrate integrity and respect
- Judgment
- Working effectively with others
- Show initiative and be action-oriented
- Detail-oriented
- Reliability

ABILITIES:
- Ability to communicate effectively in writing.
- Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:
Post-secondary diploma related to the duties of the position.

Degree equivalency

EXPERIENCE:
- Experience providing administrative support services to a Manager, Director or Senior
Manager.
- Experience providing administrative support services in human, financial or material
resources.
- Experience interpreting and applying regulations, policies and administrative
procedures.
- Experience coordinating the organization and the logistics of meetings,
teleconferences, seminars or workshops.
- Experience preparing or writing documents, such as meetings minutes, letters, memos,
briefing notes or reports.
- Experience planning and organizing travel arrangements and submitting claims.
- Experience using databases for data analysis, manipulation, verification and data
retrieval.
- Experience with Access to Information and privacy requests.
- Experience providing operational support services, such as interpreting and entering
data into a technical database, managing electronic documents, and/or writing technical
correspondence documents.
- Experience in exam monitoring, including confirming eligibility, collecting fees and/or
supervising exams.
- Experience working in an aerial or marine environment.

ABILITIES:
- Ability to communicate with uneasy or particular clients.
- Ability to set priorities and meet deadlines.
- Ability to analyze, synthesize and communicate information.

OPERATIONAL REQUIREMENTS
Depending on the position to be staffed:
- Willing and able to work overtime occasionally.
- Willing and able to travel occasionally.
- Holding a valid Canadian’s driver license.

Conditions of employment

Depending on the position to be staffed:
- Reliability Status security clearance
- Secret security clearance

Other information

The client organization will accept online applications only.

All job applications must therefore be submitted through the jobs.gc.ca site. Following are some of the benefits associated with applying online:

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
Applicants can verify the status of their applications, at any time.
Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying online.

To submit an application online, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying online are asked to contact 1-800-645-5605.

Please ensure that your email address is on your application for correspondence. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email.)

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

It is important to note that you are applying for potential needs rather than a particular position.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

IMPORTANT: Candidates must meet each essential qualifications to be appointed to the position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications or organizational needs. However, meeting some of these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.