Stream A: Case & Subject Records Clerk / Stream B: Case Review Clerk

Important messages

Please identify clearly for which position(s) you are submitting an application.

Are you looking for a career where you can make a difference in people's lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment.
→ I have strong analytical skills and decision-making abilities.
→ I pay attention to detail. Producing high quality work is very important to me.
→ I actively listen to and respect the opinions of others.

If this is you, we strongly encourage you consider a career at the PBC!

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

A pool of qualified candidates will be created and may be used to fill similar positions with various linguistic profiles (bilingual, English essential) at the Parole Board of Canada, Atlantic Region. Tenure may vary according to the position being staffed (indeterminate, term, deployment, acting, assignment, secondment).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION APPLICABLE TO BOTH STREAMS:
Successful completion of two years of secondary school or employer-approved alternatives.
The employer-approved alternatives to two years of secondary school are:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES APPLICABLE TO STREAM A:
- Experience in classifying or filing records and files in a records office or in a file handling setting;

- Experience in using computer programs and software such as Outlook, Excel, Power Point;

- Experience in using information management software or a data management system.

EXPERIENCES APPLICABLE TO STREAM B:
- Experience in extracting pertinent information from documents, files or policy, and taking follow-up action;

- Experience in using computer programs and software such as Outlook, Word, Excel;

- Experience in entering data into automated systems.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

OPERATIONAL REQUIREMENTS APPLICABLE TO STREAM A:
- Must be able and willing to lift files and boxes of up to 30 lbs.

OPERATIONAL REQUIREMENT APPLICABLE TO BOTH STREAMS:
- Must be able and willing to review documents containing offensive and/or disturbing information.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
LANGUAGE PROFICIENCY APPLICABLE TO BOTH STREAMS:
Bilingual Imperative – BBB/BBB
English Essential

Information on language requirements

KNOWLEDGE APPLICABLE TO STREAM A:
- Knowledge of Library and Archives: Information Management (IM);
- Knowledge of Treasury Board of Canada Guidelines: Information Management (IM) Basics (file room classification procedures);
- Knowledge of Common Records Office practices.

KNOWLEDGE APPLICABLE TO STREAM B:
- Knowledge of the Parole Board of Canada Mission Statement and Values;
- Knowledge of the Part II of the Corrections and Conditional Release Act, specifically sections 99, 100.1 and 107(1)(a) to (e);
- Knowledge of Part II of the Corrections and Conditional Release Regulations, specifically sections 147 to 154 and section 166.

ABILITY APPLICABLE TO STREAM A:
- Ability to pay attention to details.

ABILITY APPLICABLE TO STREAM B:
- Ability to identify and correct errors in written documents with an emphasis on grammar, spelling, and punctuation.

ABILITIES APPLICABLE TO BOTH STREAMS:
- Ability to organize and prioritize work;
- Ability to communicate effectively orally;
- Ability to communicate effectively in writing.

PERSONAL SUITABILITIES APPLICABLE TO BOTH STREAMS:
- Initiative
- Reliability
- Judgment
- Effective Interpersonal Skills

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCES APPLICABLE TO STREAM A:
- Experience in using specialized information management software, such as Documentum records Manager, Foremost, RDIMS, IRIMS, Livelink, eDocs, Hummingbird or GC Docs;
- Experience in digitizing (scanning) documents as well as naming, retrieving and storing this information on an electronic medium;
- Experience in providing a file search and retrieval service.

ASSET EXPERIENCE APPLICABLE TO STREAM B:
- Experience working directly with senior officials/management.

ASSET EXPERIENCE APPLICABLE TO BOTH STREAMS:
- Experience is using the Offender Management System (OMS) CSC or PBC or the Integrated Decision System (IDS).

Conditions of employment

Reliability Status security clearance

Must be able and willing to review documents containing offensive and/or disturbing information.

Other information

If you are unable to apply online please inform the contact person responsible for this process prior to the closing date.

A variety of assessment tools may be used. You will be advised of these tools at each assessment phase of this process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.