*AMENDED* Various administrative officer positions AS-01 and AS-02

Important messages

IMPORTANT INFORMATION YOU MUST PROVIDE:

Submit a cover letter (Maximum 4,000 words) demonstrating how you meet the following screening criteria: education, language requirements and each of the essential and asset experience factors listed in the Statement of Merit Criteria. This cover letter will be used for screening purposes and it will also be used to assess your ability to communicate effectively in writing. Your ability to communicate effectively orally will be assessed throughout the selection process.

Candidates must use the criteria as a header and then provide the necessary information that demonstrates how you meet that criterion. You must provide concrete examples to demonstrate that the qualification is met.

Note that it is your responsibility to provide appropriate information that illustrates how you meet each qualification. Candidates will not be solicited for incomplete or missing information. Failure to provide the requested information in the cover letter will result in your candidacy being eliminated from this selection process.

Intent of the process

The intent of this process is to staff one or more position on an indeterminate basis in Ottawa, Ontario.

However, a pool of qualified candidates will be created and may be used to staff similar positions with various tenures (casual, term and indeterminate), linguistic requirements and security requirements within the Department of National Defence.

Positions to be filled: 12

Information you must provide

Your résumé.

A covering letter in 4,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Secondary school diploma or an acceptable combination of education, training and experience related to the position.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various linguistic profiles, including:
English / French Essential
Bilingual BBB/BBB

Information on language requirements

EXPERIENCE

ALL STREAMS:

Experience in using the MS Office suite (e.g., Word, Excel, PowerPoint).

Experience in providing information management services, such as indexing, cross-referencing, filing, retrieving, archiving or destroying data.

Experience in client service.

Experience in preparing reports and correspondence.

STREAM 1: AS-01

Experience in providing administrative support services*** in an office environment.

STREAM 2: AS-02

Experience providing one of the following administrative support services such as human resources (staffing, training, awards and recognition), financial, accommodations, information management, security.

Recent and significant** experience in providing management with administrative support. ***

Experience in analyzing information from a variety of sources.

NOTE:
*Recent experience is experience acquired in the past 12 months.
**Significant is understood to mean the depth and breadth of experience normally associated with having performed a broad range of complex related activities for at least one year.
***Administrative support is defined as: managing daybooks, scheduling and organizing meetings/teleconferences, preparing and collating information for meetings and related documents, procuring office equipment and supplies, maintaining a filing system and other related duties.

ABILITIES

Ability to organize and set priorities for his or her workload.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITY

Effective interpersonal relationships;
Initiative;
Adaptability;
Dependability;
Teamwork;
Judgment.

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

ALL STREAMS:

Work experience within the Department of National Defence.

Experience in supervising employees.

Experience using a Human Resources information management system (e.g., PeopleSoft).

Work experience relevant to the position involving the use of financial management software.

STREAM 1: AS-01

Experience in providing budget and financial support services.

Experience in organizing and preparing travel expense claims for federal government managers (senior managers).

STREAM 2: AS-02

Experience in providing budget and financial support and analysis services.

Experience in human resources planning.

OPERATIONAL REQUIREMENTS

Availability to work overtime, sometimes on short notice.

Must be willing and able to travel.

NOTE: Operational requirements (if applicable) may vary by the position to be staffed.

Conditions of employment

Reliability Status security clearance - Various security levels: Reliability Status and Secret security clearance.
Must be able to obtain and maintain this security clearance throughout their employment.

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Acknowledgment of receipt of applications will not be sent; we will contact successful candidates when the screening process is completed.

If you are in the Public Service, please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Please note that the information provided may be considered in the assessment of any of the essential or other qualifications considered to be an asset, including the ability to communicate effectively in writing.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the other qualifications considered to be an asset and organizational needs may be applied at the time of staffing. The asset qualifications may also be used at any stage of the process.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid email address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement. Failure to respond to key messages may result in your being eliminated from this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.