Executive Assistant

Intent of the process

The qualified pool created maybe used to staff similar positions in the National Capital Region with various tenures, security requirements and the following language requirements/linguistic profiles: bilingual imperative BBB/BBB, bilingual imperative CBC/CBC and bilingual imperative CCC/CCC.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Essential:

Education

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience

Experience providing administrative support.*
*Administrative support includes:
a) managing schedules;
b) organizing meetings or teleconferences;
c) preparing and assembling meeting files and background material;
d) maintaining a document filing system (electronic and hard copy).

Experience maintaining a bring forward system for a team or section.

Significant** experience working with Microsoft products: Outlook, Word, Excel.
**Significant means a minimum of two years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
Bilingual - Imperative (CBC/CBC)
Bilingual - Imperative (CCC/CCC)

Information on language requirements

Knowledge

Excellent proficiency in Microsoft Word and Microsoft Excel.

Competencies

Organizational skills
Effective interpersonal relations
Judgment
Client focus
Attention to detail
Effective oral communication
Effective written communication
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

Assets:

Experience

Experience making travel arrangements.

Other information

Candidates must meet the essential qualifications to be appointed to a position. Please provide concrete examples of how you meet each essential education and experience qualification. You will be asked to provide this information during the application process. Your resume will be used to confirm the information provided. A lack of information may result in your application not being considered.

Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Environment and Climate Change Canada will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Our intention is to communicate with applicants by e-mail for screening/assessment purposes. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. Please ensure you check your e-mail periodically.

Persons are entitled to participate in the appointment process in the official language (French or English) of their choice. Applicants are asked to indicate their preferred official language in their application.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.