Administrative Officer

Duties

Manage the tracking of departmental briefings and reports.
Prepare and/or coordinate incoming/outgoing correspondence.
Provide guidance and support to the Atlantic Regional Office related to event planning, training and travel.
Provide support on regional staffing processes.
Plan and manage activities related to financial, travel and training coordination.
Provide guidance on the financial administration of the Atlantic Regional Office.
Provide accurate reporting, analysis, forecasting and other various financial services to the management team of the Atlantic Regional Office.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate need: To staff one (1) indeterminate full-time position (English Essential, Reliability Security Clearance) for the location indicated for this process.

Anticipatory: A pool of qualified candidates may be established and may be used to staff similar positions on a permanent full-time or part-time basis or on a temporary full-time or part-time basis for the location indicated for this process.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,500 words (maximum) "Candidates must clearly demonstrate IN THEIR COVER LETTER how they meet the education and experience factors listed in the essential and asset qualifications. Candidates must use the education and experience factors as a header and then write one or two paragraphs demonstrating how they meet the education and experience required. Resumes may be used as a secondary source to validate the experience described in the cover letter. Failure to provide this information in the requested format will result in your application being rejected."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Graduation with a degree from a recognized post-secondary institution.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

Experience organizing, planning, and delivering a full range of administrative support services*.

*Administrative support services could include, but not limited to: planning and/or coordinating meetings, teleconferences and videoconferences; preparing and/or coordinating incoming/outgoing correspondence; preparing minutes of meetings and summaries of action items; maintaining electronic or hard copy records; and/or filing, processing mail, editing and verifying correspondence or reports.

Experience providing financial support services (such as: payment of invoices, tracking expenditures or account reconciliation).

Experience using computer software including word processing, spreadsheets, databases and presentation software programs.

Experience providing guidance to internal and/or external clients for administrative processes.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience planning and managing activities related to financial, travel and/or training coordination.

Experience making travel arrangements (including flights, hotel accommodations and vehicle rentals) and preparing travel claims using the Government of Canada processes and systems.

Experience using a financial management system (such as: SAP).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Planning and Organizing
Client Focus
Initiative
Interactive Communication
Writing Skills
Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by workforce adjustment.

Operational Requirement:

Ability and willingness to work overtime at peak periods.

Conditions of employment

Reliability Status security clearance

Other information

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.

- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.