Information Administrator

Important messages

*PLEASE NOTE, ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED.*

"*ABILITY TO COMMUNICATE IN WRITING will be ASSESSED through a cover letter. "IMPORTANT INSTRUCTIONS TO FOLLOW: Candidates must submit a cover letter providing CONCRETE EXAMPLES WHICH ILLUSTRATE, how they meet the education requirement and the experience factors listed in the essential qualifications and asset qualifications. FOR EACH EXPERIENCE CRITERIA, please provide the following MANDATORY information: 1 - Name of the department or organization where the experience was acquired; 2 - Title and level of the position occupied and duration for which the candidate exercised its functions; 3 - Specific details of tasks, projects or accomplishments demonstrating the experience was acquired. Resumes will be used as a secondary source to validate the experience described in the cover letter. FAILURE TO CLEARLY DEMONSTRATE IN YOUR COVER LETTER HOW YOU MEET THE ESSENTIAL SCREENING CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION. "N.B. We will be evaluating candidate applications at the pre-selection stage based on the following essentials criteria: education, experiences and including the ability to communicate effectively in writing."""

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:
https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/canadian-armed-forces-members-veterans.html

Intent of the process

OUR IMMEDIATE NEED IS TO STAFF A BILINGUAL IMPERATIVE (BBB/BBB) POSITION ON AN INDETERMINATE BASIS.

Pools of (fully or partially) qualified candidates will be established to staff identical or similar positions at the AS-03 groups and levels within Natural Resources Canada with various tenures (determinate period or permanent), various language requirements: English Essential, French Essential, English or French Essential and Bilingual imperative and non-imperative profiles (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (reliability and secret) and conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB

Information on language requirements

A secondary school diploma or an acceptable experience and/or training in a field relevant to positions.

Degree equivalency

Experience:
• Significant* experience working in information management (IM).
• Experience providing records management services within the context of an Electronic Documents and Records Management System (EDRMS).
• Experience providing advice and guidance on the effective use of IM tools.
*Significant is defines as experience acquired with full-time performance of duties of at least 2 years

Knowledge:
• Knowledge of Government of Canada legislation, policies, principles and procedures pertaining to information management and recordkeeping (IM/RM).
• Knowledge of the principles, features and functions of electronic document and records management (EDRM) solutions, such as GCdocs.
• Knowledge of client service principles and practices.

Abilities:
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to analyze information, identify issues and propose solutions.
• Ability to manage multiple and conflicting demands and priorities.

Personal suitability:
• Judgment
• Initiative
• Teamwork
• Effective interpersonal skills
• Client service orientation
• Detail oriented

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATION:
Education:
Post-secondary diploma in documentation, archives administration, library science or other information-management related program, or an acceptable combination of education and experience.

Degree equivalency

Requirement to work flexible hours (08:30-16:30 / 09:00-17:00)

Conditions of employment

Secret security clearance

Other information

We will only accept on-line applications received via the jobs.gc.ca site. To submit an application on-line, please select the button "Apply Online" below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The assessment process:
1) Applicant Screening: Your CV and cover letter will be used to evaluate how you meet the following essential criteria: education, experiences and the communications competency.

2) Assessment: For those who meet the screening criteria, other assessment tools may be used such as: Reference checks, an interview, past performance reviews, and/or written exams. If invited to an interview, you will need to provide proof of education, six references (2 supervisors, 2 employees and 2 clients) and a copy of your last 2 performance evaluations.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

Candidates must meet the essential qualifications to be appointed to a position.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the other qualifications may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Assessment Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only), if found necessary, in order to adequately assess the candidates.

The breadth and depth of experience may be considered when making selections from the qualified pool and in determining the "best fit" for the organization.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

For this selection process, it is our intention to communicate with candidates via email for assessment purposes. This will include invitations to written tests and interviews. To that end, candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.