Administrative Assistant

Work environment

The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is part of the Innovation, Science and Economic Development portfolio and one of six regional development agencies, each of which helps to address key economic challenges by providing regionally-tailored programs,services, knowledge and expertise.

As Canada's most populous region-home to 13.9 million residents living in 288 communities-southern Ontario is a key contributor to the overall Canadian economy. FedDev Ontario helps create and grow businesses, cultivate partnerships and build strong communities across the region through its programs and services, including Canada Business Ontario, as well as its program delivery partners.

Intent of the process

A pool may be established as a result of this process and may be used to fill similar positions with similar tenures, language requirements and security profiles.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Candidates must clearly demonstrate how they meet the education and experience factors listed in the essential qualifications. Resumes may be used as a secondary source to validate experience.

A secondary school diploma or employer-approved alternatives

Degree equivalency

Experience using Microsoft Outlook or similar programs to manage a daily calendar

Experience providing administrative services (such as event planning, meeting logistics, document editing, document management, liaising with stakeholders, general administrative purchasing, note taking, etc.)

Experience maintaining and tracking incoming and outgoing items in an office environment (including, but not limited to: briefing notes, correspondence, dockets, routing slips, etc.)

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Ability to work under pressure and respond to demands from multiple sources

Ability to manage the daily calendar of a manager or executive using an electronic software application such as Microsoft Outlook

Ability to communicate effectively orally

Ability to communicate effectively in writing

Ability to coordinate and track expenses

Demonstrating integrity and respect

Thinking things through

Working effectively with others

Showing initiative and being action-oriented

Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

Experience preparing financial and non-financial reports using standard Microsoft Excel functions and formulae

Experience preparing or revising reports using intermediate-level or higher Microsoft Excel functions, such as: protecting data in worksheets, conditional formatting, and PivotTables/PivotCharts

Conditions of employment

Reliability Status security clearance

Willingness and ability to work overtime on short notice

Other information

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Candidates will be advised of their individual results in this advertised appointment process in writing.

All information obtained throughout the selection process, from the time of application to close of process, will be used to evaluate the candidates.

The Selection Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only), if found necessary, in order to adequately assess the candidates.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Indeterminate employees at the same group and level or equivalent may be considered for deployment.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.