Finance and Administrative Clerk, Finance Clerk, Admin.. Specialist - AMENDMENT to CLOSING DATE

Update: UPDATE
Please note that the selection process has been amended to extend the closing date to February 25, 2017 - 23:59, Pacific Time.

Important messages

UPDATE
Please note that the selection process has been amended to extend the closing date to February 25, 2017 - 23:59, Pacific Time.

This process will be used to staff the following positions:
Stream 1 - Finance and Administrative Clerk (CR-04)
Stream 2 - Finance Clerk (CR-05)
Stream 3 - Administrative Specialist (CR-05)

Duties

Stream 1 - Finance and Administrative Clerk (CR-04) :
Provide Accounts Payable, Accounts Receivable and general financial support.

Stream 2 - Finance Clerk (CR-05):
Provide guidance on the financial administration of a variety of AAFC programs. Provide accurate reporting, analysis, forecasting and accounts payable services to clients.

Stream 3 - Administrative Specialist (CR-05):
Provide guidance on the staffing process and programs to managers and employees. Provides administrative and human resources services in a number of personnel administration disciplines. Conducts research of information and prepares a variety of reports and statistics with respect to HR program activities. Implements recruitment and staffing programs. Updates and maintains various databases.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

At Agriculture and Agri-Food Canada (AAFC), we take pride in what we do. We are an organization dedicated to serving the public. We are here to provide support to both our clients and colleagues. We are committed to delivering high quality service because we understand the importance of agriculture to our economy, communities, environment and human health. At AAFC, we are dedicated to making a continual effort to improve our services.

The advertised positions fall within the Integrated Services Management group in the Corporate Management Branch for the Department of Agriculture & Agri-Food Canada. The Corporate Management Branch (CMB) helps the Department achieve strategic outcomes and priorities while exercising sound stewardship of its resources. This ensures the Department can meet operational requirements and deliver quality programs and services to Canadians. These positions are part of the group that provides integrated administrative and facilities management services in support of Departmental operations for Science and Technology Branch sites.

Intent of the process

The intent of this appointment process is to staff two (2) indeterminate positions in Saskatoon, Saskatchewan and one (1) indeterminate position in Lacombe, Alberta.

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment.

Depending on the position being staffed, additional qualifications may be required by the hiring manager(s). Applicants will be provided the opportunity to submit information or be assessed in relation to any additional qualifications that may be applied.

In the event that an employee of the public service of Canada is qualified through this process, the employee may be considered for acting, assignment, secondment or deployment opportunities and the proper approval will be sought.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Common to all Streams:
Secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

Common to all Streams:
Experience working in MS Office.
Experience in providing administrative services such as, but not limited to preparing correspondence, reports, or documents; providing information; maintaining electronic or hard copy records; or filing, processing mail, or reception.
Experience in providing advice and guidance.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Stream 2 - Finance Clerk (CR-05) and Stream 3 - Administrative Specialist (CR-05):
Experience in developing and modifying spreadsheets using Microsoft Excel at an *intermediate level.
*Intermediate is defined such as using If(), Sum(), Average() functions or creating pivot tables.

Stream 1 - Finance and Administrative Clerk (CR-04) and Stream 2 - Finance Clerk (CR-05):
Knowledge of accounts payable procedures.

Common to all Streams:
Planning and Organizing
Client Focus
Initiative
Interactive Communication
Teamwork

Stream 2 - Finance Clerk (CR-05) and Stream 3 - Administrative Specialist (CR-05):
Problem Solving
Adaptability
Stress Management

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of post-secondary courses in accounting.

Degree equivalency

Experience using SAP in Government of Canada.

Experience inputting and extracting information from an Integrated Financial system or Human Resource system such as SAP, People Soft, etc.
Experience providing advice and guidance to managers, employees, or external clientele in Finance or Human Resources.

Experience in providing human resources support activities in the Staffing discipline.
Experience providing administrative services in Human Resources in the Public Service or the private sector.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance - Common to all Streams:

Ability and willingness to work overtime at peak periods.

Stream 1 - Finance and Administrative Clerk (CR-04) and Stream 2 - Finance Clerk (CR-05):
Possession of a valid Class 5 Driver’s License.

Other information

GENERAL INFORMATION

Applications submitted by email will not be accepted. You must apply through the "Apply online" link below.

Applicants with disabilities:
• If you have disabilities preventing you from applying on-line please contact 1-800-645-5605.
• If you require special accommodation at any stage in the selection process, including technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please inform us as soon as possible.

We will contact you by e-mail and/or via your Public Service jobs account. Please ensure that your e-mail address is valid and accepts messages from unknown users. It is your responsibility to regularly check your e-mail and jobs account for communications regarding this selection process. Should we contact you and you fail to reply within the designated time frames, your application will not be considered further.

If you fail to submit the assessments on time or fail to attend assessments without a valid reason and with reasonable notice, you will be eliminated from the selection process. The following reasons will be regarded as valid:
- Medical reasons with doctor’s certificate;
- Death in the immediate family;
- Confirmation of pre-approved travel plans;
- Religious reasons;
- Other approved reasons with acceptable proof.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.