Anticipatory Staffing : Various Administrative Positions

Important messages

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed in the essential qualifications and asset qualifications, if applicable. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirements by respecting the maximum number of words provided for this purpose. Resume may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

Intent of the process

Anticipatory staffing. Applicants should be aware that a pool of qualified or partially assessed candidates may be established and may be used to staff similar positions at this group and level with various security requirements, various linguistic requirements (English Essential, French Essential, Bilingual imperative BBB/BBB, Bilingual Imperative CBC/CBC or Bilingual imperative CCC/CCC), various conditions of employment, as well as various tenures(acting, assignment/secondment, deployment, term and/or indeterminate) within Health Canada and Indigenous Services Canada in the
National Capital Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience using 3 software or database operating systems, including Word, email management systems (e.g., Lotus, Outlook, etc.), Excel, PowerPoint or similar software packages.

Experience coordinating meetings, teleconferences or conferences.

Experience creating and maintaining a tracking system.

Experience preparing documentation for a superior or director.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, French Essential, Bilingual Imperative BBB/BBB, CBC/CBC and CCC/CCC.

Information on language requirements

Written Communication: Able to effectively transmit ideas in writing using carefully worded, appropriate, and correct language.

Oral Communication: Able to effectively communicate ideas orally through a dynamic
approach that is adapted to the audience.

Dependability: The capacity to be trusted to perform duties with minimum
supervision and in an honest and proper manner.

Thoroughness: Conscientiously attends to detail in order to produce precise and error-free work.

Being organized: Is methodical and ensures that things are planned, structured and organized. This includes the ability to manage and prioritize work.

Teamwork : Works in a positive and harmonious fashion with team members to achieve common goals.

Client Oriented: Strives to establish long-term relationships with clients/customers and to achieve high client/customer satisfaction by providing quality services or products that meet their wants, needs and expectations.

Tact/Discretion: Sensitive to appropriate behaviour when dealing with others, includes the ability to speak or act without offending. This includes being aware of tone and the use of effective interpersonal skills.

Judgement: Able to make relevant decisions based on sound judgement*
*All communication obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidate on judgement.

Action oriented: Makes decisions and takes action quickly despite constraints that must be faced.

Respectful of Diversity: Demonstrates respect for and appreciation of people from various backgrounds and with varying viewpoints. Understands what to say or not to say in order to avoid offending, degrading, insulting or injuring someone. Promotes a healthy work environment.

The following may be applied / assessed at a later date (may be needed for the job)

Experience working in a financial environment.

Experience working in an information management environment.

Experience in reception or client services.

Experience working in a human resources environment.

Experience working in a real property or facilities environment.

Experience in agenda management for a superior or a director.

Experience coordinating or processing travel and hospitality.

Experience in the administration of contracts or procurement.

Experience providing administrative support.

Experience in delivering training to others.

Employment Equity may be used to address demonstrated under-representation of any of the 4 designated groups; Women, Aboriginal, Persons with Disability, Visible Minority. Applicants are encouraged to self-identify at the time of application.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women.

Willingness and ability to work overtime on short notice may be required for this position.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the operational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, or more of the asset qualifications could be used at the screening phase.

If you are an employee of the Public Service, please include your Personal Record Identifier (PRI) in your application; clearly indicate your SUBSTANTIVE GROUP AND LEVEL and your EMPLOYMENT STATUS (indeterminate, determinate, casual, agency, contract, etc.). Note: If you are hired for a determinate period of time, please indicate the start and end date of your current employment. Proof of your employment tenure will be required, upon request.

In the event that you are an employee of the Public service qualified through this process, and there is a temporary need, you may be considered for acting or assignment/secondment opportunity. The approval of your substantive supervisor will be required before acting/assignment/secondment is offered.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

You must provide proof of your education credentials.

Candidates with foreign credentials must provide proof of Canadian equivalency Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to ensure that provided coordinates are accurate and up-to-date, as needed.

Please note that depending on the number of applicants, needs and HR plans, we may be applying asset criteria and/or top down approach for the purpose of managing the volume of applicants.

A security check will be administered and proof of citizenship will be required.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.