Administrative Officer

Important messages

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON ABOVE WILL BE CONSIDERED. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

**Please note that your answers to the screening questions as well as your résumé will be used to assess your ability to communicate effectively in writing.**

Intent of the process

The intent of this process is to staff one (1) indeterminate English essential position in Windsor, ON. A pool of qualified candidates may be established from this process which may be used to staff identical or similar positions within International Joint Commission in the Windsor, ON with various linguistic profiles and/or requirements, various security clearance levels as well as tenures (Term, Assignment, Secondment, Acting, Indeterminate, Deployment) according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience in organizing meetings and conferences and preparing related material.

*Extensive experience in preparing travel arrangements and completing the necessary expense claims.

**Recent experience in providing various administrative support services.

Experience in conducting basic research and providing advice.

Experience with administrative procedures related to Finance or Human Resources.

*Extensive is defined by a minimum of one year experience.
**Recent experience is defined as having been acquired in the last two (2) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:

Knowledge of general administrative practices and procedures.

ABILITIES:

Ability to verify documents to ensure accuracy and completeness.
Ability to plan, organize and prioritize workloads in order to meet deadlines.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.

PERSONAL SUITABILITY:

Effective interpersonal skills (Interacts positively and works effectively with others).
Judgment (Able to make considered decisions).
Dependability (Capable of being depended on for timely and accurate achievements).
Initiative (Undertakes new work activities without specific direction and independent action).

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:

Experience using a Government of Canada travel system (eg. HRG – Shared Travel Services system).

Experience using a financial system to enter commitments, process payments, retrieve information or run reports.

Experience in receiving and providing general information to external clients or stakeholders.

OPERATIONAL REQUIREMENTS:

Willingness and ability to work overtime.

Conditions of employment

Reliability Status security clearance

Other Conditions of Employment
In possession of a valid Canadian passport with no restriction travelling to the United States.

Other information

Candidates must meet the essential qualifications to be appointed to a position.

Asset experience could be used at the screening stage. Please ensure that you clearly indicate with concrete examples how you meet theses qualifications.

Tips for applicants: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the competition.
Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

If you are already working for the Public Service, please clearly identify your substantive group and level, your employment status, and PRI on your resume / application.

Successful candidate(s) will be required to provide proof of their education credentials, in the form of a diploma or official transcript (original documents only). Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.