Administrative Assistant

Intent of the process

This is a time-limited opportunity so act fast and get your application in. Western Economic Diversification Canada is searching for an administrative assistant extraordinaire. If you thrive in a fast-paced environment and have exceptional organizational and time management skills, then read on.

You will be providing support to an executive as well as an amazing group of staff that go above and beyond to promote economic diversification and development in western Canada. You are a multi-tasker whiz with a strong ability to prioritize tasks, anticipate needs and assist in meeting deadlines. Duties are broad and varied. From daily managing of the executive’s calendar to setting up meetings and booking travel for the branch, to producing reports and supporting documentation – every day is a new challenge.

As the position provides support to an executive, you will be exposed to sensitive information and a high degree of diplomacy is required. Overall, if you pay scrupulous attention to detail, are discrete, have superior judgement, an abundance of initiative, and really enjoy working closely with an incredible team, then apply for this amazing role in our organization. In case you are wondering, the pay and benefits package is attractive!

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Our ideal candidate will have:

• Successfully completed a secondary school diploma (according to provincial/territorial standards) or has a combination of education, experience, and/or training.

• Recent* and significant** experience in general office administration such as, arranging meetings (in-person and virtual), preparing background material for meetings, making travel arrangements, managing calendars, and receiving and directing telephone calls.

• Experience providing financial management support services.

• Experience preparing and formatting various documents for senior management.

• Experience using MS Word, Excel, PowerPoint, and Outlook.

*We define recent as experience obtained within the past two (2) years.
**We define significant to mean the depth and breadth of experience normally associated with having performed a broad range of complex, related activities for a minimum of two (2) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of administrative and financial procedures related to managing an office.

Competencies:
• Communication: Oral and Written
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

Although these are not essential qualifications, we consider them as assets:

• Successful completion of post-secondary school education.
• Experience providing executive support services.
• Experience using GCDocs.
• Experience using the HRG travel system.
• Experience with Assistant Deputy Minister, Deputy Minister and Ministerial correspondence.
• Experience working in CCM or similar document tracking software (i.e. CCM Mercury / CCM Enterprise).

Conditions of employment

Secret security clearance - Other positions may require Reliability status.

Willingness to work overtime as required.

Other information

We are looking to attract the right person to take on this permanent position and to create a pool that we can draw from in the future to fill similar positions of various tenures. And since we’re awesome, we will also share the results of this hiring process with other federal government departments!

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.