Administrative Assistant ***Amendment to Closing Date***

Intent of the process

The intent of this selection process is to staff one English Essential indeterminate position in Yellowknife.

Please note that a pool of qualified candidates may be established and may be used to staff identical or similar positions at Environment and Climate Change Canada, with various tenures (Assignment, Secondment, Acting, Indeterminate, Deployment and extensions), various linguistic requirements and profiles.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1. Successful completion of a secondary school diploma or an acceptable equivalent combination of training, education and/or experience.

Degree equivalency

EXPERIENCE

EX1. Experience in providing administrative support* services to a Senior Manager.
EX2. Experience in maintaining tracking systems and data bases to control and monitor the flow of documentation and information.
EX3. Experience with various software packages such as Microsoft Outlook, Word, Excel, and PowerPoint.
EX4. Experience in preparing correspondence in letter and email format.
EX5. Experience arranging travel and reviewing travel claims.

*Administrative support could include: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, tracking financial expenditures or other related duties.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS - EXPERIENCE

AEX1. Experience in administration of procurement requests or processing contracts.
AEX2. Experience in handling confidential files and information.
AEX3. Experience in responding to or handling enquiries and correspondence with a computerized docket system.
AEX4. Experience working with SAP Financial system.
AEX5. Experience working with HRG Shared Travel Services system.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE

K1. Knowledge of administrative practices and procedures applicable to financial management.
K2. Knowledge of administrative practices and procedures applicable to information management, including a working knowledge of Microsoft Office.

ABILITIES

A1. Ability to communicate effectively orally.
A2. Ability to communicate effectively in writing.
A3. Ability to work under pressure and establish priorities.

PERSONAL SUITABILITY

PS1. Judgment
PS2. Attention to detail
PS3. Interpersonal skills
PS4. Discretion
PS5. Dependability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS - KNOWLEDGE

AK1. Knowledge of Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures.

Conditions of employment

Reliability Status security clearance

CONDITIONS OF EMPLOYMENT

• Willing and able to travel for business requirements as needed on short notice.
• Possession of a valid Driver’s license.
• Willing and able to work overtime; and at times work weekends, statutory/provincial/territorial holidays and irregular hours.
• Pre-employment medical and periodic medical clearance.

Other information

Candidates must meet the essential qualifications to be appointed to a position.

Asset experience could be used at the screening stage. Please ensure that you clearly indicate with concrete examples how you meet theses qualifications.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

A written examination, an interview and/or a reference check may be part of the candidates' assessment. Your ability to communicate effectively in writing will be assessed through the answers you will provide in all of the screening questions you will be required to answer in the Public Service Resourcing System (PSRS) questionnaire.

We will only accept on-line applications received via the jobs.gc.ca site. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

If you are already working for the Public Service, please clearly identify your substantive group and level, your employment status, and PRI on your resume / application.

Candidates will be required to submit a copy of his/her education documentation. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at
http://www.cicic.ca/.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.