Manager, Conference Services

Duties

The role of the Manager, Conference Services:

Professional inter-governmental conference management services, advice, information and recommendations to First Ministers’ and Premiers’ conferences as well as for Federal-Provincial-Territorial and Provincial-Territorial conferences of Ministers and Deputy Ministers.

Provision of expert advice to management on program performance, the development of new approaches and improvements to service delivery, operational requirements and the impact of political issues on the delivery of services.

Management, planning and coordination in the specific area of administrative support or procurement and technical services or Divisional planning and training. Provision of leadership for the implementation of CICS strategic priorities and policies.

Intent of the process

The intent of this process is to staff one position in Ottawa, Ontario.

A list of qualified candidates will be established, and may be used to fill similar positions of various tenures (temporary, indeterminate, full-time).

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

Education

Graduation with a degree from a recognized university OR an acceptable combination* of education, training and work experience.

*Acceptable combination is defined as high school graduation with 3 years of work experience and courses/seminars in a related field.

Degree equivalency

Experience

E1: Experience in planning and coordinating senior level conferences and/or meetings that include significant* government participation.

E2: Experience in leading project teams.

E3: Recent** and significant*** experience in managing human**** and financial***** resources.

E4: Experience in providing strategic advice and briefings to senior officials or executives******.

E5: Experience working in the area of governmental or intergovernmental relations, liaising with senior officials or executives****** from federal, provincial and/or territorial governments.

*Significant government participation is defined as being at the level of deputy minister, minister or first minister.

**Recent experience is defined as experience acquired within approximatively the last three years.

***Significant experience is defined as experience that was the main function of a job for an approximate three year period.

****Human resources management is defined as supervision of staff including assigning work, managing and assessing performance, developing and implementing training and staffing plans.

*****Management of financial resources is defined as management and accountability for a budget, including responsibility for financial planning, forecasting and reporting.

******Senior officials or executives are defined as being at the director general level or equivalent and above.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Knowledge

K1: Knowledge of the mandate and services of the Canadian Intergovernmental Conference Secretariat (CICS).
K2: Knowledge of federal government-wide priorities and their impact on the CICS.
K3: Knowledge of project management.

Abilities

A1: Ability to plan and coordinate senior level conferences and/or meetings that include significant* government participation.
A2: Ability to manage human and financial resources.
A3: Ability to work under pressure.
A4: Ability to research, analyze and resolve problems.
A5: Ability to communicate effectively orally.
A6: Ability to communicate effectively in writing.
*Significant government participation is defined as being at the level of deputy minister, minister or first minister.

Personal Suitability

PS1: Leadership
PS2: Adaptability
PS3: Judgment
PS4: Client service orientation
PS5: Discretion

The following may be applied / assessed at a later date (may be needed for the job)

PREFERENCE MAY BE GIVEN TO CANDIDATES WHO POSSESS THE FOLLOWING “ASSET” QUALIFICATIONS.

Experience

AE1: Experience working in the area of intergovernmental relations.

AE2: Experience in coordinating technical logistics for events such as videoconferences or press conferences.

AE3: Experience in developing policies and procedures.

AE4: Experience with the Government of Canada planning and reporting cycle.

AE5: Experience in providing coaching or mentoring.

Knowledge

AK1: Knowledge of trends in multi-media and internet technology used to support conferences or meetings.

CICS is committed to having a skilled and diversified workforce representative of the population we serve. In order to meet the organization's employment equity objectives in support of a diversified workforce, candidates who self-declare as being members of one of the four employment equity groups may be considered first for appointment.

Availability to travel and work overtime on short notice.

Conditions of employment

Secret security clearance

Willingness and ability to travel extensively and on a short notice and regular basis across Canada to conference sites (15 – 20 trips per year), including weekends.

Willingness and ability to work irregular hours and frequent overtime, sometimes on short notice, in make-shift offices while on conference sites.

Other information

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents. If you have a disability preventing you from applying online, please contact 613-943-5108.

1. Acknowledgement of the receipt of applications will NOT be sent; candidates will be contacted when the screening process is completed.

2. Please identify clearly your substantive group and level and your employment status on your resume and application, if applicable.

3. Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred language in their application.

4. Candidates who have valid second language evaluation (SLE) results are to provide proof of their test results. It is the responsibility of those candidates who do not have their results to obtain them from the Public Service Commission (PSC).

5. You must provide proof of your education credentials.

6. For this selection process, CICS will communicate with candidates by e-mail. You must provide a valid e-mail address to which you wish to receive communication regarding this selection process. Applicants must include in their application a valid e-mail address that is functional at all times and accepts messages from unknown users as some e-mail systems block certain types of e-mail.

7. Various assessment tools may be used in this selection process, such as a written examination, an interview, references, etc.

8. Asset Qualifications could be used for screening and/or selection purposes.

9. Depending on the number of applicants, volume management strategies such as, but not limited to, random selection, top-down approach, and/or cut-off scores may be used for the purpose of managing applications/candidates and may be applied at various points during the process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.