Various Administrative Positions (Stream 1) Various Administrative Positions in Finance (Stream 2)

Important messages

Please note:

- The essential Planning and Organizing competency will be assessed in a question in your application. If the competency question is not answered, it will result in your application being screened out as this is an essential criterion and we will not be able to assess it.

- The written communication will be assessed throughout your application (the answers you will provide to the screening questions).

- Depending on the number of applicants, Department needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

Work environment

As an organization, ISED strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

Intent of the process

A pool of qualified or partially qualified candidates may be created to staff similar positions with various tenures (indeterminate, deployment, specified period, assignment, secondment), various security requirements and various language profiles. By default and in the interest of the greater public service, pools created as a result of collective staffing processes at ISED will be shared with other government departments.

Positions to be filled: 6

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Planning and Organizing competency.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EXPERIENCE
Stream 1 and 2:
- Significant * experience in the use of Microsoft Office suite (Outlook, Excel, Word and Powerpoint).

*Significant experience will be evaluated against depth and breadth of activities, the level of responsibilities, and the complexity, diversity and volume of handled cases/tasks. This scope would be normally obtained through at least twelve (12) consecutive months experience.

- Experience providing and coordinating administrative services for at least one (1) year.

COMPETENCIES
Stream 1 and 2:
- Planning and Organizing (Developing, implementing, evaluating and adjusting plans to reach goals, while ensuring the optimal use of resources).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

EDUCATION
Stream 1:
- Successful completion of secondary school or an acceptable combination of education, training or experience.

Stream 2:
- Successful completion of secondary school.

Degree equivalency

EXPERIENCE
Stream 2:
- Experience maintaining and monitoring budgets.

COMPETENCIES
Stream 1 and 2:
- Effective Interactive Communication (Expressing and transmitting information orally with consistency and clarity, using active listening techniques in order to effectively understand provided feedback, summarizing information according to the audience in order to promote engagement and increase understanding).

- Written Communication (ability to produce clear, concise, logical and grammatically correct written material to effectively exchange information and ideas with others).

- Relationship Management and Collaboration (Establishing, sustaining and fostering professional contacts to build, enhance and connect networks to deliver a high level of service and meet client needs).

- Analytical Thinking (Using a logical reasoning process to break down and work through a situation or problem, to arrive at an appropriate outcome / recommendation / decisions, based on fact).

- Uphold Integrity and respect (Values and Ethics and judgement): In support of the Federal Government of Canada Values and Ethics code. Employees exemplify ethical practices, professionalism and personal integrity. They create respectful and trusting work environments where sound advice is valued. They encourage the expression of diverse opinions and perspectives, while fostering collegiality.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION (ASSETS)
Stream 1:
- Successful completion of secondary school.

Stream 1 and 2:
- Post-secondary school diploma.

Degree equivalency

EXPERIENCE (ASSETS)
Stream 1 and 2:
- Experience in entering and updating salary forecasts as well as salary recovery coordination.

- Experience in entering, correcting, searching and manipulating information in a database.

- Experience in using the Government of Canada’s financial information systems, for example IFMS’ SAP and SFT (Salary Forecasting Tool).

- Experience in using the Government of Canada Shared Travel Services portal as a travel arranger.

- Experience supervising staff.

- Experience providing financial support, such as monitoring expenditures, making payments, and budget tracking.

- Experience in using a tracking system such as CCM Mercury or CCM Enterprise (PeopleSoft or MyGCHR).

- Experience in coordinating and tracking the flow of correspondence documents and provide quality assurance on materials for Senior Management (Director and up).

- Experience in providing guidance on operational processes or task assignments.

- Experience in providing administrative support services in one of the following areas in human resources: staffing, classification, learning, HR planning, employment equity, official languages, awards and recognition, performance management, labour relations, or conflict resolution.

- Recent* experience in providing support services in a fast-paced executive office, including at least two of the following:
• managing an agenda;
• planning and scheduling meetings/events/conferences and coordinating/preparing the necessary documentation; and
• making travel arrangements.

* Recent experience is defined as experience normally gained within the last two (2) years.

- Experience in liaising with various corporate offices such as HR, finance, IT services, security, and accommodations to coordinate office moves and relocations and for property and space management.

- Experience in preparing contracts and/or procuring goods and services.

- Experience in coordinating ATIP requests.

OPERATIONAL REQUIREMENTS:
Depending on the position to staff, operational requirements could apply such as:

- Willingness and ability to work overtime on short notice.
- Willingness and ability to travel.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

If you do not fully complete the screening questions as instructed, you will be screened out.

Interviews will be conducted between January 26, 2018 and February 9, 2018. Please ensure you are available during this time.

Reference checks may be conducted upon appointment.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the other qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the Asset qualifications could be used at any stage of the staffing process.

Please ensure you indicate your Personal Record Identifier (PRI), your substantive group and level and your employment status in your application.

Persons are entitled to participate in the appointment process in the official language of their choice.

Only indeterminate employees at the same group and level or equivalent will be considered for deployment.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.