Administrative Officer

Intent of the process

A pool of qualified candidates will be created as a result of this process. This process may be used to staff similar positions of various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

Experience:

All Streams:
• Experience in research, collecting and analyzing information.

Stream 1 (Executive Assistant):
• Experience providing executive assistant support, including:
o Scheduling and coordinating meetings and taking minutes;
o Editing, drafting, and verifying correspondence or reports;
o Scheduling and organizing travel arrangements, including preparing and/or verifying travel claims.

Stream 2 (Human Resources):
o Experience in providing administrative Human Resource support services, such as staffing or resourcing, employee relations, pay compensation, or training administration.

Stream 3 (Finance):
o Experience in providing financial support services: such as budget management, contracting, procurement services, materiel management, or salary management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
• Successful completion of a vocational program, certificate, diploma or degree from a recognized post-secondary institution in office administration, business administration, or in any other field relevant to the work to be performed.

Degree equivalency

Experience:
1. Experience in supervision or in leading teams
2. Experience in managing an executive or professional office
3. Experience working with government of Canada systems such as SMIS, HRG, Abacus, GcDocs, EKME, PeopleSoft.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented
• Communication skills
• Leadership

Conditions of employment

Conditions of Employment:
• Reliability or Secret Status security clearance – dependent on the position
• Ability to work overtime as required.

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Please identify clearly for which position(s) you are submitting an application.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.