Filing and Data Entry Clerk

Intent of the process

This process will be used to staff the above-mentioned position.

A pool of qualified candidates may be established to staff similar positions within the Privy Council Office with various tenures (acting, specified period or indeterminate positions), various security clearance levels and/or various language requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of secondary diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

EX1. Recent* experience in the management of a filing system;
EX2. Recent* experience recording financial documents in a database to facilitate document tracking;
EX3. Recent* experience creating vendors in SAP;
EX4. Recent* experience scanning financial documents;
EX5. Recent experience using a photocopier, printer and scanner; and
EX6. Recent* experience supplying various administrative services.

* Recent experience: Recent experience is defined as experience normally acquired within the last 12 months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:

K1. Knowledge of SAP (Financial System);
K2. Knowledge of the mandate of the Privy Council Office ;
K3. Knowledge of planning techniques to manage priorities and deadlines;
K4. Knowledge of filing techniques;
K5. Knowledge of the Policies, Directives and Guidelines related to Information Management and Recordkeeping in the Federal Government of Canada; and
K6. Knowledge of Roles and Responsibilities related to Information Management in the Federal Government of Canada.

ABILITIES:

A1. Ability to work under pressure;
A2. Ability to work independently;
A3. Ability to maintain files;
A4. Ability to organize work;
A5. Ability to prioritize work;
A6. Ability to communicate effectively orally; and
A7. Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

PS1. Effective interpersonal relationships;
PS2. Judgement;
PS3. Dependability;
PS4. Thoroughness.

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE (ASSET):

AEX1: Recent* experience in the preparation, the coordination, and the transmission of financial files to National Archives.

* Recent experience: Recent experience is defined as experience normally acquired within the last 12 months.

Conditions of employment

Secret security clearance

Must be available to work overtime at short notice.

Other information

An interview will be administered.

A written examination will be administered.

Reference checks will be sought.

Candidates must meet the essential qualifications to be appointed to a position.

You must provide proof of your education credentials.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

All communications relating to this process, including email correspondence may be used in the assessment of qualifications.

Communication for this process will be sent via email or via the Public Service Resourcing System (PSRS). It is the responsibility of the candidate to ensure accurate contact information is provided and updates as required. Candidates who apply to this selection process must include an email address that accepts email from unknown users (some email systems block these types of email).

Candidates are asked to submit their application by using the online system. Those with absolutely no access to Internet and no access to apply online are to contact Amanda Natividad, at (613) 952-4811 to make alternative arrangements.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.