Business Support Clerk

Important messages

You will be required to show how you demonstrate the essential qualifications and asset qualifications (i.e. education and experience) by answering online screening questions. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications section. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. One effective approach would be to write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate how, when, and where the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process. **NOTE: some of the screening questions have a specified word limit; any information provided beyond this specified word limit will not be considered.

Duties

Public Services and Procurement Canada (PSPC) (formally known as Public Works and Government Services Canada (PWGSC)) is the engine that powers the Government of Canada. We support the daily operations of roughly 106 federal departments and agencies. By focusing on what we do best - providing innovative common services to the government - we help departments focus on what they do best: serving Canadians.

In your role as business support clerk you will provide administrative support to various units within the Real Property, Professional and Technical Services branch. You will work with at least one of the many teams in this branch that offers diverse services such as: Asset and Facility Management, Architectural and Engineering Services, Business Management, Environmental Services, Project Management and Technical Services to other Government departments.

Work environment

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers for 2017? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

A pool of qualified candidates will be created and may be used to staff similar positions with various tenures (such as permanent, specified period or casual) at various locations (Vancouver, Victoria or Esquimalt) within the Department of Public Services and Procurement Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION:

A secondary school diploma.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm.

Degree equivalency

ESSENTIAL EXPERIENCE:

Significant* experience in providing administrative support within an office environment.

Experience tracking and verifying financial documentation such as: invoices, expenditures, commitments or acquisition card purchases.

Experience in maintaining electronic and manual documentation tracking and filing systems.

Experience in the use of Microsoft Office suite, in particular with Excel spreadsheet software.

Experience entering data into a financial computer application, such as but not limited to SAP or Oracle.

*Significant will be evaluated in regard to the amount, complexity and diversity of work handled. Clear and specific examples should be provided by candidates in their application.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL KNOWLEDGE:

Knowledge of general office skills.

Knowledge of Microsoft Excel.

ESSENTIAL COMPETENCIES:

Values and ethics

Thinking things through

Engagement

Excellence through results

For more information on the Leadership Competencies included in the Statement of Merit Criteria, please refer to Treasury Board's webpage on Key Leadership Competencies: http://www.tbs-sct.gc.ca/tal/kcl/eff-eng.asp#employee.

Client Service (Level 1) - effectively respond to diverse client needs and maintain positive relationships with clients

For more information on the Client Service Competencies, please see the following link: http://www.tpsgc-pwgsc.gc.ca/sc-cs/index-eng.html

Dependability

ESSENTIAL ABILITIES:

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to manipulate computer data.

Ability to identify and analyze discrepancies, and provide recommendations.

Ability to analyze and interpret.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION:

Successful completion of one year post-secondary school education in accounting, finance, business administration, commerce or economics.

Diploma or degree in Accounting or Business Administration or some other specialization relevant to the position.

Degree equivalency

ASSET EXPERIENCE:

Experience in interpreting government policies and procedures.

Experience in pre-audit and processing accounts payable in the Federal Government.

Experience in providing business/financial advice to staff at all levels.

Experience with the use of SAP; specifically data entry and retrieval.

Experience with contract administration procedures.

Experience with procurement procedures.

Experience with project document control.

Experience with National Project Management System (NPMS) protocol.

Experience providing financial and/or administrative support to project managers and/or project teams.

Experience in taking meeting minutes and/or documenting records of decisions from meetings.

Experience in providing administrative support services in Information Management.

Experience in the use of Excel, including advance features such as pivot tables.

ORGANIZATIONAL NEEDS:

Placement of PSPC employees affected by work force adjustment.

Placement of employees subject to current or future reorganization.

Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal Peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

Conditions of employment

Reliability Status security clearance

Other information

ALL JOB APPLICATIONS MUST BE SUBMITTED USING THE PUBLIC SERVICE RESOURCING SYSTEM (PSRS) VIA WWW.JOBS.GC.CA. NO APPLICATION WILL BE ACCEPTED BY EMAIL OR MAIL. If you have any health or physical limitations preventing you from applying on-line, you are asked to contact or 1-800-645-5605.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Top-down selection may be used.

Reference checks will be sought.

An interview will be administered.

A written examination will be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Appointment decisions may be based on organizational needs. We therefore encourage candidates to self-declare their membership to any of the four employment equity designated groups in order to be considered should the organizational need be invoked during the appointment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.