Office administration opportunities at ECCC!

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The duration of this application process is estimated at less than one hour if your resume is already written.

This selection process will be used as a complement to our previous selection process (#iwantanofficeadminjob) to create an inventory. During this selection process, part of the assessment will take place in the near future and the rest will be completed at a later date. Candidates who have previously applied to #iwantanofficeadminjob can reapply.

Are you looking for an exciting career with excellent pay and benefits; pay rates start at $51,538 to $61,877. A work environment that allows time for learning and provides professional development opportunities? Then this opportunity is yours to pursue!

With this one application, you are actually applying to a multitude of different job opportunities at once.

Work environment

ECCC is a department that strives to offer a diverse, inclusive, innovative, and dynamic environment for its employees and we are currently seeking individuals who are looking to take on challenges in a career in a variety of administrative support fields. You will be able to make a difference by completing rewarding tasks to benefit the department.

Here, you will be an integral part in helping ECCC fulfill its mission which is to ensure that Canadians have a safe, clean and sustainable environment today, tomorrow and well into the future!

Intent of the process

The intent of this process is to create an inventory that will be used to fill AS-01 and AS-02 positions within ECCC across Canada and with various language requirements, security requirements, conditions of employment, and tenures.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Here’s what you need to demonstrate in your application to move on to the next assessment step:

Administrative Assistant (Stream 1)
Education
Successful completion of two years of an acceptable post-secondary educational program in one of the following specializations: secretarial studies, office administration, business administration, finance/accounting or other field related to the position; or Secondary school diploma and 2 years’ experience in office administration.

Experience
Experience in editing and verifying correspondence or reports using a word-processing system (e.g. MS Word).

Executive Assistant (Stream 2)
Education
Successful completion of two years of an acceptable post-secondary educational program in one of the following specializations: secretarial studies, office administration, business administration, finance/accounting or other field related to the position; or Secondary school diploma and 3 years’ experience in office administration.

Experience
Experience in writing, editing, and verifying correspondence or reports using a word processing system (e.g. MS Word).
Experience in providing advice and guidance in human resources or financial administration.

Experience (Stream 1 and 2)
Experience in providing and coordinating administrative services for a work team, a unit or an executive’s office
Experience in scheduling and organizing meetings or conference calls / videoconferences.
Experience in managing your manager's or work unit's agenda and email.
Experience in providing service to clients, stakeholders or employees by telephone, in person and in writing.

Second round of assessment will assess the following

Abilities (Stream 1 and 2)
Ability to perform several activities at a time and coping with multiple demands (Multi-tasking)
Ability to work in a team (Teamwork)
Ability to adjust priorities as situations evolve. (Planning)
Ability to work effectively under pressure (Stress tolerance)
Ability to communicate effectively in writing

Personal Suitabilities (Stream 1 and 2)
Effective interpersonal skills
Leadership
Discretion
Dependability
Initiative
Judgment
Attention to detail
Flexibility
Tact

Degree equivalency

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

AS A CANDIDATE HERE’S YOU CHANCE TO DIFFERENTIATE YOURSELF AMONG THE OTHER CANDIDATES AND THOSE ASSETS COULD BECOME A DECIDING FACTOR:

You only need to respond “Yes” or “No” on the application form. Your resume needs to clearly demonstrate that you meet the experiences to which you have answered “yes”.

All Streams Asset Qualifications
Experience applying administrative policies, procedures or directives.
Experience working in a client service environment.
Experience providing advice and making recommendations to clients.
Experience using a correspondence tracking system (e.g. ccmEnterprise).
Experience maintaining a bring forward (BF) system.
Experience in drafting correspondence, reports and meeting notes.
Experience using an Information Management System (eg. GCDocs, Ecollab, SharePoint etc.).
Experience organizing hospitality and processing hospitality claims.
Experience in procuring office supplies and maintaining the stationery inventory.
Experience in the use of MS Excel.
Experience in the use of MS PowerPoint or similar.
Experience taking minutes.
Experience of using WebEx.
Experience in providing budget and financial support services including procurements and contracts.
Experience using a financial management system (e.g. SAP).
Experience in preparing travel claims.
Experience using the HRG – Shared Travel Services system.
Experience using a Human Resources Information Management system (e.g. Oracle PeopleSoft).
Experience in providing support on ATIP (Access to information and privacy) requests including, preparation of records for review (i.e. triaging, scanning and indexing) and general administrative services (i.e. photocopying, mail services).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Conditions of employment

This process may be used to staff positions with various security requirements such as reliability and secret.

Other information

If you have a foreign credential, you will be required to provide proof of their equivalency in Canada. For more information, visit the Canadian Information Centre for International Credentials to www.cicic.ca.

We will be communicating by email. Ensure you include a valid email address in your application and make sure that it is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is your responsibility to inform us of any changes to your contact information during the course of this selection process.

A random and/or top down selection of candidates may be used to determine who will be given further consideration in the assessment process.

To submit an application on-line, please select the button “Apply Online” below. Only online applications will be considered

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

If employees or person employed of the public service are selected, the acting appointment, deployment, assignment, secondment or Interchange Canada mechanisms could be used depending on the situation and their eligibility.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.