Administrative Support Assistant (Stream 1); Financial Assistant (Stream 2)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Apply today for an opportunity to join Transport Canada.

We are looking for dynamic candidates that will help shape and build the future of Transport Canada. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

An inventory advertisement allows a continuous intake of applications, over as long a period as desired. This inventory has no closing date, although one may be added in the future. Once a candidate has submitted their application it will stay active in the inventory (assuming it meets the essential screening criteria) for 90 days. At the end of that period, candidates will need to refresh their application to ensure it stays active in the inventory. Seven days prior to the end of the 90 day period, candidates will receive a notice to their PSRS profile instructing them that their application will expire unless it is refreshed. Candidates are also able to withdraw their application from the inventory anytime they desire.

The retest period for re-assessment within the context of this selection process is 6 months from the date of elimination at either the written exam, interview, or reference stage of the process. If you submit an application to this selection process before the retest period has elapsed your application will not be considered.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information. Should you indicate in your response "please refer to resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforce Acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada’s middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Intent of the process

This inventory will be used to staff similar positions with various language requirements and profiles and various security requirements.

These positions may be staffed on an indeterminate or temporary basis.

All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this staffing process to appoint a candidate to its organization in a similar position.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Common to all streams:

A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Common to all streams:

Significant * experience providing client services (in person, by phone or in writing).

Experience using Microsoft Word and Excel.

*Significant is defined as experience normally acquired over a continuous period of 6 months.

Stream 1: Administrative Support Assistant

Experience providing administrative support in one or more of the following areas:
1) Office Administration
2) Financial Administration
3) Human Resources
4) Information Management
5) Executive Assistance Services

Stream 2: Financial Assistant

Experience providing financial support services in one (1) or more of the following:
1. Reconciling financial transactions;
2. Verifying and paying invoices;
3. Extracting, reconciling, interpreting and compiling financial information for use by management;
4. Preparing budgets and financial spreadsheets;
5. Creating contracts and/or purchase orders.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Common to all Streams:

Ability to plan, organize and set priorities
Ability to use reasoning skills to solve problems

Communication
Demonstrating integrity and respect
Working effectively with others
Showing initiative and being action-oriented
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

The ASSET qualification(s) may be used for screening of applications and/or may be invoked at any time of the selection process. If you meet these asset qualifications(s), PLEASE CLEARLY DEMONSTRATE IN WRITING HOW YOU MEET THEM. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Successful completion of an acceptable post-secondary educational program, in Office Administration, Business Administration or another specialty relevant to the position to be staffed.
Graduation with a degree from a recognized post-secondary institution
Graduation with a degree or diploma from a recognized post-secondary institution in documentation, archival science, library sciences or other training program related to Records or Information Management

Degree equivalency

Experience working in the field of information management
Experience conducting accession and disposition activities
Experience in developing business processes, procedures or training material
Experience in monitoring and compliance
Experience providing recommendations and advice to management or clients
Experience in providing electronic and/or hard-copy records management support services
Experience in providing administrative support services to senior management (EX-level or equivalent)
Experience in business travel support services (such as making travel arrangements, preparing itineraries, and processing travel claims)
Experience in taking meeting minutes
Experience in the procurement of goods and services.
Experience in preparing spreadsheets and analyzing financial data
Experience using Microsoft PowerPoint.
Experience generating reports from statistics and/or computer-based statistical systems.
*Recent and significant experience in the use of an electronic database (such as RDIMS, IRIMS, EDRM, Livelink or GCDOCS or similar database) for the purpose of filing or tracking documents.

*Recent and significant experience is defined as being acquired over a continuous period of approximately six months and within the last 2 years.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL REQUIREMENTS
Willing and able to work overtime as required
Willing and able to lift 40 LBs

Depending on the position being staffed

Conditions of employment

Security: Various security clearances, depending on the position being staffed: Reliability, Secret

Other conditions of employment may apply, depending on the position being staffed.

Other information

PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION PROVIDING FOR INSUFFIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

Candidates must clearly demonstrate how they meet the essential education, occupational certification and experience qualifications listed in the Statement of Merit Criteria, as well as the assets (if applicable), by providing concrete and detailed examples in their resumes and responses to the on-line questionnaire. Failure to provide sufficient information may result in your candidacy being screened out.

Interested persons must meet each essential qualification to be appointed to the position; however, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. Please note that assets may be used at the screening stage.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

A cut-off score may also be used at any stage of assessment.

Random selection may be used.

A top-down screening approach may be undertaken. Only the top ranking candidates may be invited to the assessment phase of the process.

Please note that for candidates applying from outside the public service, the Department will not reimburse travel expenses linked to the assessment process; however, every reasonable effort will be made to minimize travel costs for candidates who will undergo assessment.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.