Exceptional Executive Assistant wanted!

Important messages

Are you looking to make a difference and help advance public health priorities? Are you a team player? Are you able to think outside the box to find new solutions? Are you looking to help make sound decisions and ensure the job gets done? Do you meet all the requirements outlined in the qualifications?

If so, we want to hear from you!

Who are we?

The Public Health Agency of Canada empowers Canadians to improve their health. In partnership with others, its activities focus on preventing disease and injuries, promoting good physical and mental health, and providing information to support informed decision making. It values scientific excellence and provides national leadership in response to public health threats.

The Manitoba and Saskatchewan Regional office offers a fast paced and dynamic work
environment that provides employees with an exciting workplace, opportunities for professional development, access to continued learning throughout their careers.

We are looking for an exceptional Executive Assistant to join our team, where you will be encouraged to share your thoughts and innovative ideas to witness first-hand the positive impact your work has on the health of Canadians!

Intent of the process

This process will initially be used to fill 1 position. The result of this selection process will be to create a pool of qualified candidates from which future permanent and/or temporary AS-02 vacancies at the Public Health Agency of Canada may be filled. Assessment will be completed entirely using the application you have provided. Thus, please provide complete responses and concrete examples in your application for all sections. There will not be any written tests or formal interviews. Once candidates have been found qualified, they may be contacted for best-fit interviews.

Some examples provided by candidates in the assessment of qualifications will be validated by a reference check. When requested, candidates must provide the name and contact information of a person who can confirm the example.

All federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) may use this selection process to appoint a candidate to its organization in a similar position.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 500 words (maximum) "Please outline in the cover letter how you meet each of the qualifications outlined on the Statement of Merit Criteria."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience
• Experience in the provision of services to management, including responding to incoming telephone calls and managing electronic calendars, scheduling and set-up for meetings and events, as well as the organization and preparation of meeting agendas and materials.
• Experience in monitoring deadlines and managing the flow of action items originating from more than one work unit.
• Experience in using the following software or database operating systems: Microsoft Word, email management systems (e.g. Lotus, Outlook, etc.) and Excel.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBB/CBC)

Information on language requirements

Ability
• Ability to analyze and resolve administrative problems.
• Ability to plan and organize work in order to meet deadlines with competing priorities.
• Ability to work under pressure.

Personal Suitability
• Demonstrating integrity and respect
• Thinking things through
• Showing initiative and being action-oriented
• Working effectively with others
• Adaptable and flexible
• Communication

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications
• Experience working in a Senior Executive’s Office.
• Experience working with stakeholders, different levels of government, nongovernmental organizations or partners and managing relationships.
• Experience in providing support on human resource actions and finances for a division or unit.
• Experience in the provision of administrative and financial practices and procedures.

OPERATIONAL REQUIREMENTS:
Willing and able to work flexible hours including evenings and weekends.
Willing and able to work overtime.
Willing and able to travel.

Conditions of employment

Secret security clearance

Other information

Applicants are required to demonstrate if and/or how they meet the essential qualifications (Experience, Abilities, Personal Suitability) as well as any asset qualifications by providing concrete and in-depth examples and responses in their job application, resume/CV and cover letter.

All communication received from candidates throughout the staffing process may be used to assess qualifications on the Statement of Merit Criteria.

For this selection process, it is our intention to communicate with candidates via email for
screening and assessment purposes. To that end, candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate’s
responsibility to ensure accurate information is provided and updated as required.

Persons are entitled to participate in the appointment process in the official language of their choice.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.