AMENDMENT:Anticipatory positions in Montreal (Qc) AVAILABLE- Administrative Coordinator

Update: IMPORTANT

PLEASE NOTE THAT IF YOU HAVE ALREADY SUBMITTED YOUR APPLICATION FOR
PROCESS 2017-CSD-EA-NHQ-19606, YOU DO NOT HAVE TO RE-APPLY TO THIS PROCESS. There was an amendment to the location of work only, to include Montreal, Qc.

Important messages

THE HIRING ORGANIZATION WILL ACCEPT APPLICATIONS ON-LINE ONLY. ALL JOB APPLICATIONS MUST THEREFORE BE SUBMITTED THROUGH THE PUBLIC SERVICE RESOURCING SYSTEM. TO SUBMIT AN APPLICATION ONLINE, PLEASE SELECT THE BUTTON "APPLY ONLINE" BELOW.

Persons requiring accommodation preventing them from applying online are asked to contact 1-800-645-5605 and inform the contact persons responsible for this process prior to the closing date.

HOW TO APPLY:

When submitting an application, you will be asked to answer prescreening questions. When answering the prescreening questions for the education and experience requirements listed under "essential qualifications" and "other qualifications", you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. It is not sufficient to say that you have the required qualifications or to list your current duties. FOR EACH EXPERIENCE CRITERIA and ASSET, please provide the following MANDATORY information (indicating in your answers to refer to your cv is not sufficient):

1 - Name of the department or company where the experience was acquired;
2 - Title of the position occupied and duration for which the candidate exercised its functions;
3 - Specific details of tasks, projects or accomplishments demonstrating how the experience was acquired.

The screening board cannot make any assumptions about your experiences.This information will be validated with your CV and could be validated with your references at the end of the process.

APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

*PLEASE NOTE: Your application WILL be used to assess your ability to effectively communicate in writing and your attention to detail.*

Intent of the process

A partially and/or fully assessed pool of candidates resulting from this process may be established and used to staff similar bilingual positions with various language requirements, various security profile requirements and various tenures within Employment and Social Development Canada (ESDC) across Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or employer-approved alternatives.

EXPERIENCE

EX1- Experience in providing administrative support services* in a management office environment.
EX2- Experience using Microsoft Office (Word, Excel, Outlook and PowerPoint).

* Administrative support services may include tasks such as managing the daily schedule of another person, planning or coordinating meetings, preparing or coordinating incoming or outgoing correspondence, electronic and paper record systems, drafting minutes, etc.

Degree equivalency

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EXPERIENCE

AE1- Experience in researching, analyzing and synthesizing information.
AE2- Experience working in a management office within the Federal Government of Canada.
AE3- Experience working with SAP (Systems Applications Products).
AE4- Experience in making travel arrangements.
AE5- Experience in providing budget and financial support services.
AE6- Experience in providing human resources services.
AE7- Experience working within the Department of Employment and Social Development Canada-Labour Program.
AE8- Experience with website content management.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES

A1- Ability to organize work to meet multiple deadlines.
A2- Ability to effectively communicate orally.
A3- Ability to effectively communicate in writing*.

*All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate this ability.

PERSONAL SUITABILITIES

PS1- Attention to detail*
PS2- Reliability
PS3- Initiative
PS4- Interpersonal skills
PS5- Judgement

*All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate this personal suitability.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women.

ORGANIZATIONAL REQUIREMENTS

Willingness and ability to occasionally work overtime, often on short notice.
At least one position requires workings hours of 9 a.m. – 5 p.m.

Conditions of employment

CONDITIONS OF EMPLOYMENT

Reliability and security: Various security profile Reliability and Secret

Other information

A test may be administered.

An interview may be administered.

Reference checks will be sought.

Random or top down selection may be used at any time during the assessment process.

TRAVEL STATUS - TRAVEL COSTS
Please note you will not be considered to be in travel status or on government
business and that travel costs will not be reimbursed. Consequently, you will
be responsible for travel costs.

PROOF OF EDUCATION
You will be asked to provide proof of your education credentials. Please be ready to provide this information when requested.

Candidates with foreign education credentials are required to provide proof of
Canadian equivalency. Any applicable fees are the responsibility of the candidate.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

All communication regarding this process will be administered via e-mail. It is the candidate's responsibility to provide a valid e-mail address and update their personal information when it changes. If special circumstances prevent you from having access to your e-mail, please communicate with the contact below.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.