INVENTORY: Various administrative positions

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Random selection and/or top-down selection may be used at any time to identify which applicants will be further assessed.

*** INSTRUCTIONS TO FOLLOW ***

You must submit a complete application, consisting of screening questions which clearly demonstrate how you meet the screening criteria (education and experience) and a résumé. The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided.

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the department or organization where the experience was acquired ;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

If you do not fully complete the screening questions as instructed, your application may be screened out.

Intent of the process

The immediate need is to staff an indeterminate position with a linguistic profile of bilingual imperative BBB/BBB. A pool of partially or fully qualified candidates may be established from this process which may be used to staff similar positions within the Department of Justice with various tenures (such as: Acting, Assignment, Casual, Deployment, Indeterminate, Secondment, Specified period) and with various language requirements (English Essential, French Essential, English or French essential, bilingual imperative of various levels) and various conditions of employment, which may vary according to the position to be staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1 - A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

EX1 - Experience in providing administrative support services which may include but is not limited to: planning meetings, organizing the agenda of a senior manager (Director or equivalent and above), screening and redirecting correspondence, electronic mail and/or telephone inquiries.
EX2 - Experience in providing client service.
EX3 - Experience in maintaining an electronic and/or paper filing system.
EX4 - Experience in using a personal computer and using software applications such as MS Word, MS Excel and MS Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION

AED1 - A degree from a recognized post-secondary institution in a field related to the position to be staffed.

Degree equivalency

EXPERIENCE

AEX1 - Experience in planning meetings, organizing the agenda of a senior manager (Director or equivalent and above), screening and redirecting correspondence, electronic mail and telephone inquiries.
AEX2 - Experience in taking notes or in preparing minutes.
AEX3 - Experience in using tracking systems such as CCM Mercury or equivalent.
AEX4 - Experience in coordinating ATIP requests.
AEX5 - Experience providing administrative services in a human resources unit.
AEX6 - Experience in the operation of a financial system (i.e. IFMS or other: funds commitment and coding of invoices).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The immediate need is to staff an indeterminate position with a linguistic profile of bilingual imperative BBB/BBB.

A pool of partially or fully qualified candidates may be established from this process which may be used to staff similar positions with various language requirements (English Essential, French Essential, English or French essential, bilingual imperative of various levels).

Information on language requirements

KNOWLEDGE

K1 - Knowledge of general office procedures which may include but it not limited to: handling correspondence, bring forward systems and filling systems.

ABILITIES

A1 - Ability to communicate effectively orally.
A2 - Ability to communicate effectively in writing.
A3 - Ability to work under pressure while meeting deadlines.

PERSONAL SUITABILITY

PS1 - Judgment
PS2 - Interpersonal Skills
PS3 - Initiative
PS4 - Thoroughness
PS5 - Dependability

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS

The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs.

Conditions of employment

- Various security clearance

Other information

Only on-line applications through the Public Service Resourcing System will be accepted. To submit an application on-line, please click on the button "Apply Online". Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

For this selection process, email is the most effective way to communicate with you and for you to be invited for evaluations. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. The email address provided may also be used in the administration of online exams. Candidates who apply to selection processes should include an email address that accepts email from unknown users (some email systems block these types of email). Therefore, it is your responsibility to verify your email and/or PSRS account on a regular basis regarding this selection process.

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer be considered for this inventory. Should your application become inactive while the inventory is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Extractions from this selection process may occur throughout and after the advertisement period.

Results from previous extractions may be deemed valid for future extractions. You can only be assessed (screening, exam, interview or reference) once per extraction.

Acknowledgment of receipt of applications will not be sent.

Please note that candidates (including employees of the Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form (if applicable).

Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

You must provide proof of your education credentials, upon request.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Department of Justice encourages persons with priority entitlements to self-refer to our selection processes in circumstances where they believe that they meet the essential qualifications of the advertised position.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.