Executive Assistant / Administrative Officer

Intent of the process

This process is designed to fill one Bilingual Imperative CBC/CBC position in Halifax (Nova Scotia) on an indeterminate basis. A qualified pool of candidates may be established. This pool of qualified candidates may be used to staff similar positions with similar requirements in Halifax (Nova Scotia).

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• A secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

• Significant* experience providing administrative support to a manager. Support duties could include managing an agenda or calendar, monitoring email, coordinating correspondence or arranging meetings/travel.
• Experience liaising with the offices of senior officials, partners or clients.
• Experience tracking and managing deadlines in a manager’s office.
• Significant* experience providing administrative advice to a manager related to at least two (2) of the following the areas: human resources, finances, accommodation, or procurement.

*Significant is defined as approximately 3 years experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• Graduation with a degree from a recognized post-secondary institution with acceptable specialization in field relevant to the duties of the position.

Degree equivalency

• Experience in providing administrative support to an Executive* in the Federal Public Service.
• Experience in budget planning, forecasting and monitoring expenditures.
• Experience tracking correspondence in an electronic document management system.

* Defined as an EX-1 (or equivalent) and above.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

• Ability to coordinate multiple activities, establish priorities and meet deadlines.
• Ability to analyse and evaluate information, and formulate recommendations.
• Ability to prepare budget documents and manage expenditures.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

• Attention to detail
• Dependability
• Effective interpersonal relationships
• Initiative
• Judgment
• Respectful of diversity

The following may be applied / assessed at a later date (may be needed for the job)

• Health Canada is committed to ensuring a fair and equitable representation and distribution of women, Aboriginal peoples, persons with disabilities and visible minorities reflective of their representation in the Canadian workforce

Conditions of employment

Secret security clearance

• Willingness and ability to work overtime.
• Willingness and ability to travel, on occasion.

Other information

All written communication obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of the qualification "ability to communicate effectively in writing”.

We will only accept on-line applications received via the jobs.gc.ca site. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.