Coordinator, Major Events and Visits

Important messages

Environment and Climate Change Canada will accept applications online only. All job applications must therefore be submitted through the Public Service Resourcing System. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Candidates will be asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide concrete examples, for each screening question demonstrating how they have acquired the education and experience criteria in 400 words or less. Please note that it is not sufficient to only state that the qualification is met or to provide a
listing of current or past responsibilities. Resumes will be used as a secondary source to validate your answers to the screening questions. Failure to clearly demonstrate in your answers how you meet the screening criteria (education and experience) may result in the rejection of your application.
Note: A cover letter will not be required as the screening questions will be used for screening purposes.

Intent of the process

This process is to staff the position of Coordinator, Major Events and Visits, and it could also be used to establish a pool of candidates to staff similar positions from various linguistic profiles and security levels on an indeterminate or temporary basis within Environment and Climate Change Canada.

Positions to be filled: 1

Information you must provide

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience analysing requirements, developing plans, organizing and overseeing the execution of events, conferences, and/or travel plans for senior executives in Canada or abroad.

Experience managing human and financial resources, including supervising and leading project teams.

Experience preparing various reports, presentations and conducting briefings with senior officials (Director level or above) and/or client organizations.

Experience providing advice and recommendations to senior officials (Director level or above) on a variety of topics.

Experience establishing and maintaining strategic working relationships and partnerships.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE:

Knowledge of contracting and procurement processes and financial and hospitality policies in the federal public service.

Knowledge of the requirements pertaining to project management and the planning of major international events and conferences in Canada.

ABILITIES:

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to work effectively under pressure, and manage multiple and changing situations within very tight deadlines.

Ability to analyse problems, provide advice and make recommendations to senior officials (Director level or above).

Ability to lead and participate in the planning and management of projects.

PERSONAL SUITABILITIES:

Judgement
Leadership
Flexibility
Reliability
Discretion
Thoroughness
Resourcefulness

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE:

Recent* and/or significant** experience managing (planning, organizing, and implementing) events, conferences, and/or visits in Canada or abroad for Heads of Government, Heads of State, Members of Cabinet or Heads of International Organizations.

*Recent experience is defined as within the past three (3) years.

**Significant is defined as experience associated with having performed a range of related activities which could typically be acquired over a period of three (3) or more years.

KNOWLEDGE:

Knowledge of a foreign language.

OPERATIONAL REQUIREMENTS:

Willingness to work extensive overtime.

Willingness to travel, often for extended periods of time and/or on short notice.

Ability and willingness to lift objects (suitcases, boxes) and to stand for long periods of time.

Conditions of employment

Secret security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.


-Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

-Persons interested must submit, by the closing date, a complete application, consisting of the answers to the screening questions, which clearly demonstrates that they fully meet the screening requirements (education and experience required) as well as a résumé. Failure to clearly demonstrate in your answers how you meet the screening
requirements (education and experience), may result in the rejection of your application. Resumes will be used ONLY as a secondary source to validate the experience described in the answers to the screening questions.

-Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

-Notifications related to this process will be posted on the Public Service Resourcing System. Applicants are responsible to refer to Public Service Resourcing System for any and all announcements deriving from this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.