Administrative Assistant

Duties

Performs a variety of administrative support services such as: preparing a diversity of documents in accordance with established rules and procedures; reviewing documents for accuracy and completeness; searching for and identifying information; updating and maintaining various database; responding to requests for information and informing on the status of various processes; under supervision.

Work environment

First Nations and Inuit Health Branch – Ontario Region (FNIHB-ONT) is responsible for the provision of public health including environmental health and health promotion services to status Indians living on reserve and to Inuit people. FNIHB-ONT provides primary care services in remote communities through nursing stations, health centers and health stations where there are no readily accessible provincial health services. FNIHB-ONT also manages the Non-Insured Health Benefits (NIHB) Program for First Nations individuals registered to Ontario Bands. FNIHB-ONT manages funding arrangements with First Nations communities for a diverse set of health promotion and disease prevention programs. To better organize operations and maintain effective relationships with First Nations, FNIHB-ONT is structured according to three (3) geographic areas: Thunder Bay, Sioux Lookout and Ottawa.

FNIHB-ONT has longstanding relationships with the Chiefs of Ontario (COO) as a coordinating body for health policy and advocacy for most First Nations in Ontario. FNIHB-ONT also liaises directly with the four First Nation Provincial and Territorial Organizations (PTOs) of Ontario and the Independent First Nations as well as 18 Tribal Councils. FNIHB-ONT works closely with our Provincial partners and other Federal departments such as Aboriginal Affairs and Northern Development Canada.

Intent of the process

Temporary Need – Specified Period Appointment (approximately 10 months)

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school education or a satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing administrative support services
Experience inputting, compiling and coordinating various reports

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Knowledge of First Nation communities and organizations in Ontario
Knowledge of Health Canada’s activities and responsibilities
Knowledge of WaterTrax and Environmental Health Information System databases.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of databases and tracking systems
Knowledge of general budgeting and expenditure cycles

Ability to communicate effectively verbally
Ability to communicate effectively in writing
Ability to prioritize own work activities
Ability to review and analyse information for accuracy and completeness
Ability to provide financial administrative support for the Budget Management Cycle

Working effectively with others
Thinking things through
Showing initiative and being action-oriented
Respect for Diversity
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

In alignment with the Aboriginal Peoples Employment Program (APEP) in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Operational Requirements:
Willingness to travel occasionally
Willingness to work overtime as requested

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.