Senior Procurement Officer / Senior Business Systems Officer

Update: Made a modification to the English version of the Screening questions in the Asset section.

Important messages

**Please specify for which stream(s) you are applying.**

Stream 1 - Senior Procurement Officer
Stream 2 - Senior Business Systems Officer

At Shared Services Canada we are working to change the landscape of IT for the Government of Canada. We look forward to working with you in the coming years and will support your career while you support our business. Therefore, we encourage you to be a part of our team for at least 2 to 3 years to ensure business continuity.

Please ensure you read the poster thoroughly as the instructions contain important information that will be required in the application process. Failure to read the notes and follow the instructions could result in your application missing critical information thus providing for insufficient information for the screening committee to complete your assessment and resulting in your elimination from the process.

The screening committee will use your answers to the screening questions to assess how you meet the essential and asset qualifications (education and experiences). No other documents, such as cover letter, will be considered at this phase. To reinforce this procedure, the option to attach a cover letter has been deactivated in the system.

All screening questions must be answered. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN and WHERE the qualification was met through substantiation by examples.

You will not have further opportunity to provide additional information.

Are you a Royal Canadian Mounted Police civilian member or a civilian member assigned to Shared Services Canada? We encourage you to apply! Please note that a civilian member selected for appointment through this process may not have to convert to public servant status before deeming. Contact the Shared Services Canada Human Resources Service Desk at for more information.

Intent of the process

This process will be used to establish a pool of qualified or partially qualified candidates which could be used to staff similar positions with various linguistic profiles, various security profiles and various tenures within Shared Services Canada.

Positions to be filled: 8

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A degree or diploma from a recognized post-secondary institution or an acceptable combination* of education, training and/or experience in a field relevant to the position.

*An acceptable combination must include a secondary school diploma and a combination of post-secondary education and work experience in the field of contracting, procurement, and/or asset management normally acquired over a period of 3 years.

Degree equivalency

Experience

Experience Common to Both Streams:
EXP1: Significant* experience in working collaboratively with internal and external stakeholders.

Stream 1: Senior Procurement Officer:

EXP2: Significant* experience leading competitive procurements or participating in complex** procurements or responding to Government of Canada competitive procurements.

Stream 2: Senior Business Systems Officer:

EXP3: Significant* experience in the implementation or supporting the management of an enterprise resource planning (ERP) system, such as SAP or Procure-to-Pay (P2P).

* Significant means the depth and breadth of experience acquired in the full-time performance of duties for a minimum period of two (2) years.
**Complex is defined as having at least 2 of the following: multi-stakeholder, high dollar value ($2M or more), multi-year, multi-phased, or high visibility/sensitive in nature.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English Essential
- Bilingual Imperative: BBB/BBB
- Bilingual Non-imperative: BBB/BBB

Information on language requirements

Knowledge

Common to Both Streams:

K1. Knowledge of the Financial Administration Act, Treasury Board Contracting Policy, and Government Contracts Regulations (GCRs).

Stream 1:

K2. Knowledge of various methods of acquisition.

Abilities

Common to Both Streams:

A1. Ability to communicate effectively orally;
A2. Ability to communicate effectively in writing;
A3. Ability to analyze and solve problems;
A4. Ability to plan, organize, and effectively manage priorities and meet deadlines;
A5. Ability to prepare and provide advice or recommendations to senior management.

Stream1:

A6. Ability to review, analyze and recommend improvements to statements of work and evaluation criteria.
A7. Ability to interpret and apply procurement and contracting policies, procedures, guidelines within the Federal Government.

Stream 2:

A8. Ability to plan and coordinate a program or project.

Personal Suitability

Common to Both Streams:

PS1. Values and ethics;
PS2. Engagement;
PS3. Excellence through results;
PS4. Client Service.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

Occupational Certification:

OC1: Federal Specialist in Procurement or Materiel Management Program, Level I or Level II Certification.

Experience

AEXP1: Experience conducting contract negotiations;
AEXP2: Experience conducting or attending supplier debriefings;
AEXP3: Experience in establishing or managing a method of supply (e.g., a standing offer, supply arrangement, contract etc.);
AEXP4: Experience in configuring or testing an enterprise system such as SAP;
AEXP5: Experience preparing and delivering presentations, training, information sessions or working groups;
AEXP6: Experience in planning and coordinating programs, projects or initiatives;
AEXP7: Experience in generating, reporting or analyzing data from business applications such as SAP.

Operational Requirements

- Willingness and ability to work occasional overtime.
- Provision of Service must be maintained throughout the week within the core working hours.

Conditions of employment

Security Clearance Requirements:

- Reliability Status
- Secret Status

Other information

A written examination will be administered.

An interview will be administered.

Reference checks will be sought.

A situational exercise may be administrated.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must provide proof of your education credentials. You will be advised to provide the documents later in the process. For foreign credentials, the Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations. The CICIC can be contacted at www.cicic.ca

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Failure to respond to communications may be construed as a withdrawal from this process.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.