Legal Administrative Assistant - AS-01/CR-05

Important messages

Who can apply: Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit. (You will be required to provide ORIGINAL proof of your Canadian citizenship or your eligibility to work in Canada if your application is accepted. It is your responsibility to provide this information when requested.)

Other information:

1. Candidates must meet the essential qualifications to be appointed to a position. However, a person may be appointed to the position even though he or she does not meet any or all of the asset qualifications, operational requirements, or organizational needs. Please note that meeting these criteria may be desirable and may be a deciding factor in choosing the person to be appointed.

2. To facilitate the administrative process, please indicate your personal record identifier (PRI), if you are already an employee of the Federal Public Service, and your e-mail address. Please ensure that your employment status and your substantive group and level are also included.

3. All results and invitations for interview/written assessment will be sent electronically. We request therefore that you include a valid electronic address (e-mail address) when you apply.

4. Candidates’ qualifications may be determined by various tests, interview and/or role play.

5. Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

6. The appointed candidate must meet all essential qualifications and conditions of employment and be administered the Oath before being appointed to the position. Administration of the Oath concerns individuals appointed from outside the public service.

7. The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on line:

-Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line. To submit an application online, please select the button "Apply Online" below.

Intent of the process

To create a pool of qualified candidates to meet immediate and future needs of the Department of National Defence.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 500 words (maximum) "Which consists of a letter of expression of interest towards the listed advertisement."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

EDU1. A secondary school diploma

Degree equivalency

EXPERIENCE

E1. Significant* experience providing administrative support services.

* Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of related activities for approximately two years

E2. Experience in extracting and compiling information from various sources.

E3. Experience proofreading, editing or formatting various types of correspondence.

E4. Experience in applying administrative policies, procedures or directives.

E5. Experience in the use of Microsoft Office Suite applications including all of the following; Outlook, Word and Excel.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES

A1. Ability to organize workload and set priorities.

A2. Ability to work under pressure and meet tight deadlines.

A3. Ability to communicate effectively in writing.

A4. Ability to communicate effectively orally.

A5. Ability to follow instructions.

PERSONAL SUITABILITIES

PS1. Client Service

PS2. Attention to detail

PS3. Judgement

PS4. Initiative

PS5. Dependability

PS6. Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION

AEDU1. Successful completion of a post-secondary diploma, certificate or degree relevant to the position to be staffed.

Degree equivalency

EXPERIENCE

AEX1. Experience providing administrative support to multiple managers simultaneously.

AEX2. Experience in records management.

AEX3. Experience forecasting, monitoring, and reporting on budgets.

AEX4. Experience managing calendars and tasks as well as coordinating logistics for meetings, seminars, conferences or workshops.

AEX5. Experience using records information systems such as Records, Documents and Information Management System (RDIMS).

AEX6. Experience providing administrative support services in a Legal services environment.

AEX7. Experience coordinating requests for administrative services, including liaison with service providers.

KNOWLEDGE

Knowledge specific to the position being staffed

ABILITIES

Abilities specific to the position being staffed.

ORGANIZATIONAL NEEDS

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities and women.

OPERATIONAL REQUIREMENTS

Willingness and ability to work overtime on occasion and on short notice

Conditions of employment

Secret security clearance - Candidates must meet and maintain the above condition of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.