Administrative/Clerical Positions

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

You will be required to show how you demonstrate the essential qualifications (i.e. Education and Experience) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in screening questions should be supported by your resume.
 
Failure to provide the above information in the format required may result in your application being rejected from the process.

Our organization will only accept on-line applications for this advertisement. All job applications must therefore be submitted through www.canada.ca/government-jobs. For this advertisement, applicants will be required to provide information which is only accessible when applying on-line (namely the job questionnaire).
 
You must possess the occupational certifications at the time of application.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

CR 03/04
Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

CR 03
Experience providing general clerical support services including but not limited to formatting documents, photocopying, filing, data entry or processing mail.

CR 04
Recent* experience providing clerical administrative support in one (1) or more of the following (as applicable to the position being staffed):
• Finance or Accounting such as Accounts Payables, Accounts Receivables, or reconciliations;
• Human Resources;
• Records Management
• Purchasing/procurement
• Inventory management
• Client Service.
* Recent is defined as experience obtained in the last three (3) years.

CR 03/04
Recent* experience using Microsoft Office software such as MS Word or MS Excel.

* Recent is defined as experience obtained in the last three (3) years.

Abilities:

CR 03/04
Ability to communicate effectively orally.
Ability to communicate effectively in writing

Personal Suitability:

CR 03/04
Effective interpersonal skills
Client Service Orientation
Dependability
Judgment
Initiative

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Organizational Needs

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: Aboriginal peoples, Visible Minorities, Persons with Disabilities and Women.

Operational Requirements

Some positions may require willingness to work overtime (as applicable to the position being staffed).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Education:

Successful completion of Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

Experience:

Experience using financial software packages
Experience using Claims-X
Experience using Defense Resource Management Information System (DRMIS)
Experience processing claims.
Experience in mail or courier services
Experience processing travel claims

Conditions of employment

Reliability Status security clearance - Various, including Enhanced Reliability and Secret.

Other information

Interviews may be conducted.

A written exam may be administered.

Reference checks may be conducted.

You must provide proof of your education credentials at the time of interview.
 
Candidates may be required to travel to the location of the position for interview and/or assessment at their own cost.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.
The client organization will accept applications on-line only.

All job applications must be submitted through www.canada.ca/government-jobs. The following are some of the benefits associated with applying on-line:

- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button “Apply Online” below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

All notifications for this process will be posted on www.canada.ca/government-jobs. It is the responsibility of each person to check for notifications on the www.canada.ca/government-jobs site

The Department of National Defence thanks all those who apply.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.