Various Coordinator / Executive Assistant positions (Inventory)

Update: AMENDMENT: New closing date established
Please note that a NEW closing date has been established for this advertisement. Those who have already applied will continue to be considered and those who have started their application in the system but have not yet submitted their application must do so by the closing date, otherwise their application will be deleted.

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

*** ONLY ON LINE APPLICATIONS WILL BE ACCEPTED ***

All job applications must therefore be submitted through the jobs.gc.ca site.
To submit an application on-line, please select the button "Apply Online" below.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process and to contact 1-800-645-5605 prior to the closing date.

When submitting your application, you MUST ANSWER online questions regarding the education and experience requirements (essential qualifications). In addition, you must answer online questions relating to applicable asset experience. IT IS NOT SUFFICIENT to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you MUST clearly demonstrate WHEN (M.-Y. to M.-Y.), WHERE and HOW you acquired each qualification by giving concrete examples. Information provided in your answers related to your education and experience MUST BE SUPPORTED in your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Candidates will be required to pay for all TRAVEL AND RELOCATION expenses related to this selection process, including travel expenses for assessment purposes.

NOTE: The inventory will be updated every 30 days. You will receive a notice in your applicant account 5 days before the end of your active period to determine whether or not you wish to keep being considered for an additional 30 days.

Intent of the process

Random selection will be used at any time during the process to identify which applicants from the inventory will be assessed.

A pool of qualified candidates will be established and used to staff AS-02 (and/or other equivalent group and level) positions within the RCMP in the National Capital Region on an indeterminate and/or term basis, with various linguistic profiles and security requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :
Successful completion of secondary school education or employer approved alternative*

* The employer-approved alternative for this process is satisfactory score on the Public Service Commission test (General Intelligence Test 320 (GIT-320)).

Degree equivalency

EXPERIENCE :

Significant* experience in drafting, editing and verifying correspondence or reports;
Significant* experience researching, analyzing and summarizing information obtained from different sources;
Significant* experience in the use of Microsoft Office software such as Word, Excel, and/or PowerPoint.

* Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired over a period of at least two (2) years. Clear and specific examples should be provided by candidates in their application questionnaire.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE:

Significant* experience working in the office of an executive;
Significant* experience in coordinating meetings, conferences, information sessions and/or events;
Significant* experience manipulating and analyzing financial information using a financial system, such as SAP (Systems Applications and Products);
Significant* experience working in a protected personal information environment;
Significant* experience in scheduling and organizing travel arrangements and processing claims;
Significant* experience in supervising staff;
Significant* experience in project management;
Significant* experience working in a human resources environment;
Significant* experience providing administrative support in an Access to information and privacy team;
Significant* experience coordinating administrative services in the field of health, safety, security or emergency response;
Significant* experience participating on project teams or in work groups;
Significant* experience in financial administrative duties including preparing financial reports, monitoring and reporting on budgets and asset management;
Significant* experience in the provision of compensation services.

* Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired over a period of at least two (2) years. Clear and specific examples should be provided by candidates in their application questionnaire.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Various Bilingual profiles

Information on language requirements

ABILITIES AND SKILLS :

Ability to communicate effectively orally;
Ability to communicate effectively in writing;
Ability to multi-task and set priorities.

PERSONAL SUITABILITY :

Effective interpersonal skills.
Judgment
Initiative
Dependability

Conditions of employment

Reliability Status security clearance - Various RCMP security clearances

All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

Tests

PSEE - Test of Judgement UIT

Applicants must complete the Public Service Entrance Exam: Test of Judgement Unsupervised Internet Test as part of the screening for this selection process. This test assesses the judgement required for solving problems in work-related situations. You will have 75 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Test of Judgement Unsupervised Internet Test

Other information

A written exam may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

We will contact candidates by e-mail. Please ensure that your e-mail address is valid and accepts messages from unknown users. IT IS YOUR RESPONSIBILITY TO REGULARLY VERIFY YOUR E-MAIL FOR ALL COMMUNICATIONS REGARDING THIS SELECTION PROCESS. Should we contact you and you fail to reply within the designated time frames, your application will not be considered further.

You must provide proof of education credentials. If you obtained your degree outside Canada, it is your responsibility to demonstrate its equivalence, please take a look at the following link for more information: http://www.cicic.ca/383/foreign-credential-recognition.canada.

The following abilities: Written communication and Judgement will be assessed using the following:

- Written Communication Proficiency Test (WCPT-351)
- Unsupervised Test of Judgement (TOJ-374)
- Supervised Test of Judgement (TOJ-375)

For candidate information and sample test questions, you can visit: http://www.psc-cfp.gc.ca/ppc-cpp/psc-tests-cfp/tst-by-par-lvl-nivo-eng.htm

For additional information on the UNSUPERVISED INTERNET TEST (UIT), you can visit: https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing.html

*IMPORTANT*
If you have previously written any of the above tests, please ensure that you have a copy of your results and be prepared to send them upon request.

Please do NOT send us your results until you have been requested to do so. Information on how to obtain previous results is available at the following website: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm
(Expect a 5-day turnaround time).

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.