Records Classifier

Important messages

Your responses to the screening questions will be used as the primary source in determining whether you meet the screening requirements. If you do not fully complete the screening questions as instructed, you may be screened out.

Work environment

The K Division Records Management Unit has an exciting opportunity as a Records Classifier in a dynamic team environment. The unit provides awareness, guidance and governance support on the life cycle management of administrative records to ensure compliance with policies, directives and legislation.

Reporting to the Divisional Records Manager, the position is responsible for maintaining over 30,000 physical records and 500,000 electronic records. The Records Management Unit provides support to 113 detachments and multiple business lines with the life cycle of records, from creation to disposition. As the federal government moves to electronic records, this position will be heavily involved with converting records from hard copy to electronic format. Additional responsibilities include:
• maintaining Divisional administrative records and employee files
• reviewing operational occurrence files for archival value
• monitoring and responding to a busy proxy account for file requests and client assistance
• supporting programs and business lines with life cycle management of information
• entering accurate data into multiple databases

Intent of the process

This is an anticipatory staffing process designed to create a pool of qualified candidates that may be used to staff vacancies in the K Division Records Management Unit.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ED1 - Successful completion of two years of secondary school, or an acceptable combination of education, training and/or experience.*
*Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript.

Degree equivalency

Ex1 - Recent* and significant** experience working with Electronic Document and Records Management System (for example iRIMS, GCDOCS, RDIMS, Sharepoint)
Ex2 - Recent* and significant** experience working with a corporate database (for example MSAccess, SAP, Peoplesoft).
A1 - Ability to communicate effectively in writing.


*Recent is defined as within the past 5 years
**Significant is defined as ongoing responsibility for a minimum of 6 months consecutively

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

AED1 - Post-Secondary education with a degree/diploma/certificate in Information Management, Library Sciences, Administration

Degree equivalency

AEx1 - Experience providing records management services (services may include, but are not limited to, indexing, cross-referencing, filing, retrieving, retaining, archiving or destroying data).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

A2 - Ability to communicate effectively orally.
A3 - Administrative Abilities
A4 - Technical and Professional Skills

PS1 - Demonstrating integrity and respect
PS2 – Thinking things through
PS3 - Working effectively with others
PS4 - Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

O1 - Willingness and ability to travel for work and/or training purposes using various modes of transportation (including owned or leased government transport, commercial and light aircraft and up to and including remote locations).

O2 - Willing and able to work in a busy police environment, including exposure to unsettling and/or graphic material.

Conditions of employment

Reliability Status security clearance - Successful applicants will be required to obtain and maintain a RCMP Security Clearance throughout their employment. This requires a Security/Reliability Interview, and a field investigation in matters of Criminal Activities, credit/finances, education, employment, reference, etc.

Other information

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

The organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button 'Apply online' below.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address, and ensure this address is functional at all times and accepts messages from unknown users. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Assessments comprise of exams, interviews and references.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.