WANTED: Executive Assistant

Important messages

Statistics Canada is currently looking for Executive Assistants for its Directors and Directors General!

Duties

Working as an Executive Assistant at Statistics Canada means that you will be providing executive support and office management services for one or more Divisional Directors or Branch Directors General and other senior divisional staff. In the end, doing what really matters!

Here's a little bit of what you would do...
- Coordinate travel arrangements for senior management;
- Effectively manage the office of an executive;
- Coordinate and execute a variety of administrative services;
- Act as a translation coordinator; handle short translations and verify translation for correct use of terminology and spelling;
- Plan and coordinate special projects, events and meetings;
- Respond to inquiries of our department, of other government departments, of internal organizations, of Members of Parliament, of private industry and many more!

Work environment

The advantages of a strong workplace cannot be understated.

Diverse. Accommodating. Nurturing. Rewarding.

For employees to reach their full potential, a workplace MUST be all of this. Well ours is! Statistics Canada provide you with the tools you need to succeed. Our job opportunities provide you with a unique chance to:
- expand your existing knowledge and know-how;
- strengthen your team spirit and extend your network;
- strengthen your project management skills;
- propose innovative ideas and participate in modernization;
- and so much more!

We support talent. Let your talents and interests shine and even discover and grow new ones. If you’re looking for a place to build a career, you’ve found it!

Intent of the process

The intent of this process is to staff indeterminate positions at this time.

However, a pool of partially qualified candidates will be established to fulfill future needs as well as to staff similar positions with various linguistic profiles, tenures and/or security clearances within Statistics Canada across Canada.

Positions to be filled: 10

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB (AS-01 positions)
Bilingual Imperative CBC/CBC (AS-02 positions)

Information on language requirements

EDUCATION / EXPERIENCE

AS-01
Successful completion of one (1) year of a postsecondary program in Office Administration or in a field related to the tasks of the position.

OR

A secondary school diploma or employer-approved alternative PLUS the following three (3) experience:
• EX1- Experience in providing service to clients by telephone, in person or in writing.
• EX2- Experience in using a spreadsheet software, an electronic mail system and a word processing software.
• EX3- Experience in providing administrative services such as but not limited to photocopying, filing, office organization, scheduling meetings, writing minutes or correspondence, ordering supplies, distributing mail or coordinating activities.


AS-02
A secondary school diploma or employer-approved alternative PLUS the following three (3) experience:
• EX1- Significant* experience in providing administrative support to an Executive.
• EX2- Experience managing an Executive's electronic agenda and making logistical arrangements for meetings.
• EX3- Experience recording and transcribing minutes of meetings and following up on decisions.

*Significant is defined as the depth and breadth of experience normally associated with performance of duties for six (6) months. The six (6) months do not have to be concurrent.

Degree equivalency

COMPETENCIES

Please apply if you have the below expected behaviors as they are essential requirements.

• You are eager to learn, you're always ready to help, and others can rely on you as you achieve results by ''Showing initiative and being action-oriented''.

• You commit to professional growth, image and attitude; you interact well with others by being outgoing, friendly and professional; you basically own it when it comes to ''Working effectively with others''.

• You demonstrate good judgment, you know how to prioritize and when to show discretion; you are good at solving problems and understanding complex information because you excel at "Thinking things through''.

ABILITIES

We need someone who is able to communicate effectively orally and in writing.

PERSONAL SUITABILITY

We need someone who is reliable and thorough.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET - EDUCATION

Graduation with a diploma or a certification in Office Administration from a recognized post-secondary institution (Diploma earned by June 30, 2018).

Other education levels may be used as needs arise.

Degree equivalency

ASSET - EXPERIENCE

Experience working at Statistics Canada.

Other experience criteria will be used throughout the process.

Conditions of employment

Various security clearances.

Other information

Only online applications will be accepted. During the application process you will be asked to respond to a series of questions. Please note that the application process consists of several steps to complete; therefore, please ensure to provide yourself with a sufficient amount of time to complete and submit your application. Incomplete applications will not be given further consideration in this selection process.

All correspondence will be done through e-mail. Candidates must provide a valid e-mail address and it is their responsibility to notify us of any changes.

You will be asked to provide proof of your educational credentials.

Persons are entitled to participate in the selection process in the official language(s) of their choice.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.