Administrative Support (ANTICIPATORY STAFFING)

Intent of the process

This is an anticipatory process aiming to create a pool of qualified candidates. This pool may be used to staff positions on a term and/or permanent basis in Prince Albert, Saskatchewan.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

Experience:
Experience in providing administrative support services such as reception duties, mail handling, preparing correspondence and/or reports and/or filing.
Experience using databases for the purpose of data analysis, manipulation, verification & retrieval.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
The following education criteria may be required. Candidates should indicate clearly in their application if they possess this education credential:
Post-secondary education in office administration, information technology, accounting, information management or another specialty relevant to the position to be staffed.

Experience:
The following experience criteria may be required for some positions. Candidates should indicate clearly in their application if they possess this experience:
Experience using Microsoft applications (Word, Powerpoint, Excel).
Experience using an e-mail system.
Experience in sorting and delivering incoming and outgoing mail, and handling couriered items.
Experience creating spreadsheets in Microsoft Excel.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
Knowledge of current Aboriginal issues.
Knowledge of general office procedures.

Abilities:
Ability to proofread and correct spelling, grammar and punctuation errors in English.
Ability to perform clerical tasks quickly and accurately.
Planning and organizing.
Ability to communicate.

Personal Suitability:
Effective Interpersonal Skills
Dependability
Thoroughness
Initiative
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Indigenous and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population its serve. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

The following Operational Requirements may be required for some positions. Candidates should indicate clearly in their application if they are willing and able to:
- Work overtime occasionally
- Work weekends occasionally
- Frequently lift up to 25 kg
- Occasionally travel for work related business
- Possess a valid driver’s license

Conditions of employment

Reliability Status security clearance

Other information

1. Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

2. On-line applications are strongly encouraged in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants are as follows:
• modify your application at any time BEFORE the closing date;
• when applicable, answer screening questions highlighting the expected qualifications to the hiring manager;
• verify the status of your application and notifications, at any time; and
• obtain information through electronic notification of your assessment details and results.
Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

3. For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or jobs.gc.ca site for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

4. Persons are entitled to participate in the appointment process in the official language of their choice.

5. You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

6. FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE ESSENTIAL CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

7. Top-down consideration of scores at various points in the process may be used to determine the number of qualified candidates who will be considered further in the process.

8. All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

9. Candidates will be asked to provide proof of their education credentials and proof of citizenship at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.

10. A written exam may be administered.

11. An interview will be administered.

12. Reference checks may be sought.

13. Indeterminate employees at the same group and level or equivalent may be considered for
deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

14. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

15. The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

16. PLEASE ENSURE YOU READ THE POSTER THOROUGHLY AS THE INSTRUCTIONS CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION THUS PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT AND RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

17. The masculine gender has been utilized to ensure brevity. It should be interpreted in a generic manner as pertaining to both men and women.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.