Property and Facility Manager

Duties

Provides property and facilities management advisory and operational services, including project and repair work.

Manages and monitors contracts and agreements for property and facilities management services.

Manages and administers leases for the provision of office accommodation with private sector landlords.
Provides quality assurance services and ensures compliance to all appropriate codes, acts and regulations, including health and safety.

Develops contingency plans in anticipation of system failures or critical incidents and develops proposals to deal with emergency situations.

Establishes and maintains effective communication links with clients, identifies opportunities to enhance client satisfaction and promotes departmental services.

Plan, analyze investment projects and estimate costs of works related to buildings

Work environment

Are you looking for an organization where there is constant action and where challenges abound? An organization where you will be given an opportunity to work on a number of different projects? Are you looking to put your skills to good use and contribute to an attractive, dynamic and high-performing organization?

With the help of its capable and competent work teams, Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. PSPC provides other departments, agencies and Crown corporations with innovative common services in such areas as real property management, project management, procurement, banking, pay and pensions, auditing and translation. The provision of these centralized services allows departments and agencies to focus on what they do best: delivering programs and services to Canadians.

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers for 2017? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

PSPC is looking for Property and Facility Manager to create a pool of partially qualified candidates to staff similar positions with various tenures (term and/or permanent) within Public Services and Procurement Canada (PSPC),Quebec Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Graduation with a college diploma from a recognized educational institution in a field that is relevant to the position, such as real property management, public administration, business administration or management, engineering and building technology OR an acceptable combination of education, training and experience in the field of office building management.

Degree equivalency

EXPERIENCE
Recent and significant experience (see notes 1 and 2) in managing a real property portfolio, including leased office buildings, or commercial, government or institutional buildings.

This experience could include, but is not limited to the following:
1. financial management and the monitoring of budget forecasts in the real property management field
2. the planning, monitoring and coordination of real property projects
3. the awarding, management and monitoring of service contracts
4. building operation and maintenance
5. client service with respect to tenants
6. human resources management
7. the management of construction and fit-up contracts
8. the management of office building leases
9. the planning and analysis of investment projects, as well as cost estimates for building related work
10. the development of action or project plans as part of a process of continuous improvement
11. multidisciplinary team coordination
12. process review

Note 1: “Recent” experience is defined as approximately three years over the last five years.
Note 2: “Significant” experience means that the applicant must clearly demonstrate that he/she has experience in at least three (3) of the above-listed fields. (Experience acquired in the residential or sales fields does NOT count. However, experience acquired in managing a major condominium portfolio may be considered.)

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essential
Bilingual imperative, BBB/BBB

Information on language requirements

KNOWLEDGE
- Knowledge of real property and facility management principles and practices and program planning of activities and projects.

Leadership Key Competencies **
- Create a vision and strategy
- Mobilize people
- Maintain integrity and respect
- Collaborate with partners and stakeholders
- Promote innovation, drive change and achieve results

OTHERS COMPETENCIES:
- Client service competency – Level 2***
- Communicate clearly and with conviction, orally and in writing

** Information for candidates can be found at : http://www.tbs-sct.gc.ca/psm-fpfm/learning-apprentissage/pdps-ppfp/klc-ccl/index-eng.asp

*** Candidates will find additional information on the Client Service Competency at: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

The following may be applied / assessed at a later date (may be needed for the job)

CERTIFICATIONS
Professional certification: Meets one or more of the requirements for a professional designation recognized by the Department:
- Certified Property Manager (CPM)
- Certified Administrator (C. Adm.)
- Real Property Administrator (RPA) from Building Owners and Managers Association International (BOMA)
- Facilities Management Administrator (FMA) from BOMA
- Certified Facilities Manager (CFM) from the International Facility Management - Association (IFMA)
- Certified Leasing Officer (CLO)
- Fellow of the Real Estate Institute (FRI)
- Chartered Appraiser (C.A.)

EDUCATION
Bachelor’s degree from a recognized educational institution with a specialization in real property management, business administration, public administration, industrial engineering or any other specialty relevant to the position.

EXPERIENCE
- Experience in managing and/or supervising construction or renovation project teams.
- Experience in managing and/or supervising maintenance and operations staff.
- Experience in developing building management plans.
- Experience in the management and operations of buildings, including client service, and the management of maintenance personnel, of budgets and of maintenance contracts.
- Experience in lease management, including client service, contract management, and the planning and analysis of projects.
- Experience in developing a complete process to improve an organization’s performance and effectiveness.
- Monitoring of the performance indicators and/or quality related to building operations and maintenance and/or project management.

Note 3: Experience must be recent (three years within the last five years) and acquired in the area of office buildings, commercial, government or institutional buildings.

OPERATIONAL REQUIREMENTS
- Must be willing and able to travel occasionally.
- Must be willing and able to work overtime on short notice.
- Must have a valid driver’s licence.
- Must wear appropriate protective equipment.

Conditions of employment

Reliability Status security clearance

Other information

You will be contacted directly IF you are to be assessed further. Therefore, make sure that your e-mail address is functional at all times and accepts messages from unknown users.

We will only accept on-line applications received via the jobs.gc.ca site.

A written exam may be administered.
Interviews will be conducted.
**Reference checks may be conducted.**

Proof of your education credentials may be required.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.