Facilities and Materiel Coordinator (RE-02), Corporate Services Sector

Duties

Security and Facilities Services in both the Ottawa and Toronto office are seeking a highly motivated individual to join their team in the role of Facilities and Materiel Coordinator. The successful candidate will be responsible for delivering a range of administrative duties to a client group.

Intent of the process

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 2

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION
● A high school level diploma OR higher level degree OR acceptable combination of education, training and experience.

Degree equivalency

ESSENTIAL EXPERIENCE
● Recent* and significant experience in the use of telecommunications systems, including video conference systems.
● Recent** and significant experience in general office and administrative procedures, including maintaining an inventory system.
● Recent** and significant experience coordinating and/or supporting facilities and material management activities.
● Recent** and significant experience liaising with property management company regarding facilities maintenance issues
● Recent** experience in scheduling, coordinating and monitoring office moves.
*“Recent” is defined as having performed the duties within the last 2 years.
**“Recent” is defined as having performed the duties within the last 4 years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL KNOWLEDGE
● Knowledge of general office and administrative procedures and best practices.
● Knowledge of Microsoft Office Suite (including Word, Outlook and Excel).

ESSENTIAL COMPETENCIES
● Working as a team
● Service Orientation
● Collaboration
● Innovation
● Excellent Oral Communication Skills
● Excellent Written Communication Skills

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE
● Experience in using security software to produce access/ID cards.
● Recent* experience in preparing requisitions and purchasing office supplies.
● Recent* experience in coordinating the removal of surplus assets through GC surplus.
● Recent* experience in using SAP software.
● Recent* and significant experience coordinating and liaising with central agencies, property building management, and other internal and external service providers with regards to facilities, office space and administrative matters.
*“Recent” is defined as having performed the duties within the last 2 years.

ASSET KNOWLEDGE
● Knowledge in using EPI Suite software.
● Knowledge of Treasury Board and PWGSC policies, related to building accommodations and material management.
● Knowledge of video conference systems and troubleshooting methods.

ASSET COMPETENCIES
● Developing Myself
● Critical Thinking
● Results Orientation

ORGANIZATIONAL NEEDS
● In order to meet the organization’s employment equity objectives in support of a diversified workforce, ‘right fit’ selection for this position may be made from among qualified candidates who self-declare as being Persons with a disability or Aboriginal peoples.

● Willing and able to lift and move boxes up to 75 pounds, furniture and equipment on a daily basis.
● Willing and able to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

Applicants must clearly demonstrate using concrete examples, how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that are applicable. Applicants must provide concrete examples that illustrate how they meet the requirement, as well as time lines of when this experience was gained (please indicate month and year).

Internal indeterminate employees of OSFI at the same group and level or equivalent may be considered for deployment or assignment before considering applicants in the advertised appointment process.

Reference checks may be conducted.

Your application may be used to assess written communication.

OSFI is a separate agency with its own classification and compensation system. OSFI's staffing is subject to the Public Service Employment Act (PSEA).

It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button 'Apply online' below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Applicants with disabilities: If you request special accommodation at any stage in the selection process, including technical aid to ensure an equitable assessment of your qualifications, please inform us by sending an e-mail to the following address .

To submit an application online, please click on the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.