AMENDMENT TO CLOSING DATE: Various Administrative / Clerical Positions

Update: Please note that the closing date has been amended to April 30th, 2018 at 23:59, Pacific Time.

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The Government of Canada has announced the Oceans Protection Plan (OPP), and the Department of Fisheries and Oceans (DFO)/ Canadian Coast Guard (CCG) is recruiting to deliver on this significant commitment.

This is an inventory of potential candidates to fill employment opportunities at the CR-04, CR-05 and AS-01 in various administrative and clerical fields within DFO/CCG.

The inventory will be updated every 90 days. You will receive a notice in your applicant account 7 days before the end of your active period to determine whether or not you wish to keep being considered.

The first extraction of applications is scheduled for November 6, 2017 - 5:59AM Pacific Time.

The subsequent extractions will take place on an "as and when needed" basis.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information. Should you indicate in your response "please refer to resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Work environment

Seize the opportunity to join a team of dedicated, dynamic and talented professionals in an environment rich in growth opportunities!

Come join a winning team!

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) are leaders in their field; responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Come join an organization with a culture that encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities.

Intent of the process

This inventory will be used to staff similar positions with various language requirements and profiles and various security requirements. These positions may be staffed on an indeterminate or temporary basis across Canada. All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this staffing process to appoint a candidate to its organization in a similar position.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Depending on the position being staffed, any of the asset qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy. Please indicate if you possess any of the asset qualification in your application.

WHAT YOU MUST BRING TO THE TABLE IN ORDER TO BE SUCCESSFUL: (Essential qualifications)

• A Secondary school diploma or an acceptable combination of education, training and/or experience.
• Experience providing client services (in person, by phone or in writing).
• Experience using Microsoft Word, Excel and Outlook.

Degree equivalency

FURTHERMORE, IF YOU ARE INTERESTED IN AS-01 POSITIONS, YOU WILL ALSO NEED:

• Experience in performing administrative services such as, but not limited to:
o Coordinating meetings;
o Taking minutes;
o Coordinating teleconferences and/or videoconferences;
o Managing incoming and outgoing correspondence;
o Data entry;
o Editing and verifying correspondence or reports.

WHAT WOULD BE “NICE TO HAVE” AS A CANDIDATE AND COULD BECOME A DECIDING FACTOR: (Asset qualifications)

• Successful completion of an acceptable post-secondary educational program, in Office Administration, Business Administration or another specialty relevant to the position to be staffed.
• Experience administering pay or benefits.
• Experience in scheduling and organizing domestic or international travel arrangements, including preparing and/or verifying travel claims.
• Experience providing human resources services and support.
• Experience with data entry or data extraction using the PeopleSoft system or other automated human resources system.

• Experience providing financial support services in one (1) or more of the following:
o Reconciling financial transactions;
o Verifying and paying invoices;
o Extracting, reconciling, interpreting and compiling financial information for use by management;
o Preparing budgets and financial spreadsheets;
o Creating contracts and/or purchase orders.

• Experience in providing administrative support in contracting, procurement services or materiel management.
• Experience providing client service in a call center environment.
• Experience using a Licensing, Permitting or Authorization Information Management system.
• Experience using the MariTime Software system.
• Experience using Phoenix as a Timekeeper (Time and Labour Module).
• Experience in using a Document Management Systems.
• Experience using electronic navigation chart software such as NobelTec, MemoryMap, etc.
• Experience in entering and extracting data into/from a database or computer system.
• Experience generating reports from statistics and/or computer-based statistical systems.
• Experience in maintaining electronic and hard copy file systems.
• Experience using Microsoft PowerPoint.
• Experience using Microsoft Access.

IF YOUR APPLICATION IS DEEMED TO MEET THE ABOVE ESSENTIAL QUALIFICATIONS, YOU MAY BE INVITED TO DEMONSTRATE THE FOLLOWING COMPETENCIES: (Essential qualifications)

• Good communication skills, both orally and in writing
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

As part of its priority to advance reconciliation and renew Canada’s relationship with Indigenous peoples, Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) are committed to hiring more Indigenous peoples into their workforce. Better representation within the public service of Canada’s fastest-growing demographic group will lead to more innovative and inclusive solutions to today’s complex challenges. Ultimately, this will improve government services for Canadians.

Indigenous peoples are therefore encouraged to apply to this inventory and self-identify. As defined in the Canadian Constitution, an Indigenous person is a North American Indian or a member of a First Nation, Métis or Inuit; North American Indians or members of a First Nation include treaty, status or registered Indians, as well as non-status and non-registered Indians. As part of the overall application verification process, Indigenous affiliation will be verified at the time of the appointment.

In order to self-declare as an Aboriginal, please ensure to check off the appropriate box within the online application as part of the Employment Equity section in your job application.

Also note that Aboriginal and Indigenous are used interchangeably in the context of the Employment Equity Act.

DFO/CCG is committed to achieving a diversified workforce and to meeting our employment equity goals. Selection may be limited to candidates who self-identify as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

The operational requirements are specific to the position being staffed.

Conditions of employment

Reliability Status security clearance

Secret security clearance

The conditions of employment are specific to the position being staffed.

Other information

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.