Visits Officer (AS-05) / Visits Coordinator (AS-06)

Important messages

NO APPLICATION VIA E-MAIL WILL BE ACCEPTED. YOU MUST APPLY VIA
WWW.JOBS-EMPLOIS.GC.CA

This is an anticipatory selection process.

Please note that a cover letter is not required since :

Candidates that apply for this position will have to complete a screening questionnaire in order to clearly demonstrate that they meet the education and experience criteria(essential and asset qualifications). Please note that having the asset qualifications is not mandatory in order to apply to this process however they may be used at a later time to select the right fit.

VERY IMPORTANT NOTE:
Candidates must clearly demonstrate in the experience questionnaire how they meet the education and experience factors listed as essential and asset qualifications on the Statement of Merit Criteria. In order to do so, they must write one or two paragraphs for each demonstrating how they meet them with concrete examples.

The assessment board cannot make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

Intent of the process

The current intention of this selection process is to create an anticipatory pool to staff positions on an indeterminate/determinate basis. A pool of partially qualified and/or fully qualified candidates may be established to staff similar positions within Global Affairs Canada with various language requirements and/or various tenures, according to the positions being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
AS-05:

Bilingual Imperative – level CCC/CCC
Bilingual Imperative – level CBC/CBC
Bilingual Imperative – level BBB/BBB

AS-06:
Bilingual imperative CCC/CCC

Information on language requirements

EDUCATION FOR AS-05 AND AS-06 POSITIONS:

ED1 - Graduation with a degree from a recognized post-secondary institution or an acceptable combination of education, training and/or experience approved by the employer.

Degree equivalency

EXPERIENCE FOR AS-05 AND AS-06 POSITIONS:

EX1- Significant experience* managing (planning, organizing, and implementing) international conferences, events or visits to Canada or abroad for high level dignitaries (level of Deputy Minister or senior executive and above).
EX2- Experience working with senior officials from the public or private sectors, or the international community.
EX3- Significant experience* managing project budgets including preparation, monitoring and reporting.

*Significant experience is defined as having performed these tasks over a period of two (2) years.


EXPERIENCE FOR AS-06 POSITIONS:

EX4- Significant experience* supervising or managing a team of employees or coordinating a team of employees, contractors or partners.

*Significant experience is defined as having performed these tasks over a period of three (3) years.

ABILITIES FOR AS-05 AND AS-06 POSITIONS:

AB1- Ability to analyse problems, provide advice and make recommendations to senior management.
AB2- Ability to manage project budgets including preparation, monitoring and reporting.
AB3- Ability to communicate effectively in writing.
AB4- Ability to communicate effectively orally.

ABILITIES FOR AS-06 POSITIONS:

AB5- Ability to supervise or manage a team of employees or coordinate a team of employees, contractors or partners.

PERSONAL SUITABILITY FOR AS-05 AND AS-06:

PS1- Leadership
PS2- Judgement
PS3- Teamwork and cooperation
PS4- Adaptability and flexibility
PS5- Interpersonal relations and respect

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE FOR AS-05 AND AS-06 POSITIONS:

AEX1- Significant and recent experience* managing (planning, organizing, and implementing) visits to Canada of foreign Heads of State or foreign Heads of Government, or national cabinet ministers or Heads of international organizations or outgoing visits of the Governor General or Prime Minister or federal ministers.

*Significant and recent experience is defined as having performed these tasks within the last three (3) years over a period of 24 months.

KNOWLEDGE FOR AS-05 AND AS-06 POSITIONS:


AK1- Knowledge of a foreign language.

AK2- Knowledge of contracting and procurement processes and financial and hospitality policies in the federal public service.

AK3- Knowledge of the requirements pertaining to project management and the planning of major international events and conferences in Canada.

OPERATIONAL REQUIREMENTS:

- Willingness, ability and availability to work extensive overtime;
- Willingness, ability and availability to travel often for extended periods of time and/or on short notice;
- Willingness, ability and availability to lift heavy objects (suitcases, boxes) and stand for long periods of time.

Conditions of employment

Secret security clearance

- Willingness, ability and availability to work extensive overtime;
- Willingness, ability and availability to travel often for extended periods of time and/or on short notice;
- Willingness, ability and availability to lift heavy objects (suitcases, boxes) and stand for long periods of time.

Other information

- A written exam may be administered.
- An interview may be administered.
- Reference checks may be sought.
- Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.
- If applicable, please identify clearly your substantive group and level and your employment status on your resume and/or application form.
- If applicable, please ensure that your Personal Record Identifier (PRI) or your service number is included in your application.
- You must provide proof of your education credentials at a later date.
- Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
- Candidates who apply to this selection process are responsible for providing a valid and reliable email address that accepts email from unknown users (some email systems block these types of emails). It is the candidates responsibility to monitor their email Inbox and Junk Mail folders. Please note that we will have to consider that you are no longer interested in participating in the selection process and/or that you have withdrawn your candidacy should you not provide us with an up-to-date email address and/or should you not have responded to an email sent to your attention for action by a specified date and time.
- The board members may retain a certain number of applicants for further assessment, based on a top-down approach.
-Foreign educational credentials must be assessed by a recognized credential
assessment service. If you have been educated outside of Canada, it is your
responsibility to have your certificates and/or diplomas assessed against Canadian educational standards. For more information, please see the Canadian Information Centre for International Credentials (CICIC) at http://www.cicic.ca/927/identifytheorganization-responsible-forrecognition.
canada.
- Please note that when this appointment process is finalized, all information will be posted on jobs.gc.ca. It is your responsibility to check for notifications on the jobs.gc.ca site to avail yourself of the right to informal discussion with the manager and/or recourse to be submitted to the Public Service Labour Relations and Employment Board (PSLREB).
- Accommodations: In order to ensure that you are assessed in a fair and equitable manner in the next stages, please advise us if you require accommodation measures. Please note that the asset qualifications may be invoked at any time of the selection process including the screening stage.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.