Clerical Support - General / Administrative Assistant

Important messages

PLEASE NOTE THAT THE INDIAN RESIDENTIAL SCHOOLS ADJUDICATION SECRETARIAT IS A SUNSET-FUNDED ORGANIZATION**

**These positions have been identified as part of a sunset-funded program. This means that periods of employment in these positions will not count in the calculation of the total amount of time required for indeterminate status pursuant to the Treasury Board Secretariat Term Employment Policy.

PRE-SCREENING QUESTIONS

In the screening questions, you will have to answer the questions by clearly demonstrating with concrete examples, how you have the education and essential experiences listed in the poster. If you have assets qualifications, please demonstrate these by answering the appropriate questions.

If you do not demonstrate how you meet all essential qualifications, your application will not be considered for this process.

CANDIDATES WHO ARE MISSING INFORMATION OR SUBMIT INCOMPLETE INFORMATION WILL BE SCREENED OUT. Candidates will NOT be solicited for incomplete or possible missing information.

Work environment

WORKING WITH THE INDIAN RESIDENTIAL SCHOOLS ADJUDICATION SECRETARIAT (IRSAS)

Who we are: The Independent Assessment Process (IAP) is part of the Indian Residential Schools Settlement Agreement (Settlement Agreement) - the largest class action settlement in Canadian history. The Settlement Agreement aims to bring a fair and lasting resolution to the harm caused by residential schools. The negotiated Settlement Agreement involved representatives of Aboriginal groups, churches, the Government of Canada, and the legal profession. The Indian Residential Schools Adjudication Secretariat (IRSAS) is the administrative body that manages the IAP hearing process overseen by a Chief Adjudicator. Being a sunset-funded program, we anticipate that all claims under the IAP should be resolved by spring of 2020.

What we do: The IAP is a claimant-centered adjudication process for former students who have a claim of sexual or serious physical abuse. It provides former students with a way to settle their claim expeditiously, and out of court. The process is designed to be claimant-centered, fair, and neutral.

Choose to be involved: Be part of a dynamic team that is committed and passionate about their work!

Working with the IRSAS allows you to be a part of an organization that helps former residential school students, their families, and their communities.

The IRSAS has many opportunities for personal and professional growth and development. Wellness and work-life balance are priorities and are carefully considered. The desire to bring resolution to former students means you will be part of a dedicated team, who is committed to being part of a historically significant process in Canada.

Intent of the process

This process will be used to fill positions on a determinate basis within the Indian Residential Schools Adjudication Secretariat Sector. However, it could also be used to fill similar or identical positions within Indigenous and Northern Affairs Canada (INAC).

Positions to be filled: 2

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience in applying administrative policies, procedures or directives.

Experience in records management. Examples include: classifying; organizing; storing; tracking and retrieving information.

Experience in providing services to internal and external clients by telephone, in person and in writing.

Experience using general office applications, such as Microsoft Office.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French Essential, Bilingual Imperative: BBB/BBB.

Information on language requirements

KNOWLEDGE:

Knowledge of general office practices and procedures.

Knowledge of the history and impact of the Indian Residential Schools system in Canada.

ABILITIES:

Ability to prioritize tasks and work effectively under pressure.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

Effective interpersonal skills.

Reliability.

Attention to detail.

Adaptability.

Teamwork.

Initiative.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
(Not essential, but preference may be given to candidates who possess asset qualifications)

EXPERIENCE:

Experience providing administrative support to a team or manager (such as travel arrangements, note taking, meeting minutes, email management).

Experience providing financial support duties.

Experience working with legal or sensitive documents.

ORGANIZATIONAL NEEDS:

Indigenous and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population its serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENTS:

Some travel and overtime may be required on short notice.

Conditions of employment

Reliability Status security clearance - Positions require a reliability security level. There could be positions requiring a secret security level.

Other information

1) All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

2) For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). We will only communicate by email, so be sure to keep your contact information up-to-date. It's your responsibility.

3) Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.