Assistant Deputy Minister (Policy) - ADM(Pol)

Important messages

Candidates should be aware that the evaluation process will be conducted under tight deadlines shortly after the closing date of the poster.

Candidates are respectfully asked to be available when scheduled for their assessment.

Duties

The ADM(Pol), through the Deputy Minister, is accountable for providing advice on matters affecting security, national defence, and the Canadian Forces, to the Minister of National Defence and the Chief of the Defence Staff; analyzing Canada's strategic defence environment; formulating defence policy options; giving expression to defence policy; helping to ensure the implementation of defence policy; officially representing the Minister, Deputy Minister and the Chief of the Defence Staff in national and international forums; fostering public understanding of defence policy; and acting as Departmental spokesperson on defence policy.

The major functions of the management positions reporting to the ADM(Pol) are:

• Chief of Staff: corporate functions within the ADM(Pol) organization such as finance, military administration, business planning, change initiatives, etc.

• Director General Policy Coordination (DG Pol Coord): integration of the Department’s responsibilities and activities with the Government's overall programs and priorities and support related to the Minister's roles and responsibilities in Cabinet and Parliament;

• Director General Policy Planning (DG Pol Plan): evaluation of strategic developments, development and articulation of major proposals on defence policy.

• Director General International Security Policy (DG IS Pol): management of the Department’s bilateral and multilateral defence and international security relations (including representation of Canada at the UN, NATO and other forums), and for providing advice and support to the Minister and senior management on international defence relations.

Work environment

Are you interested in joining one of the most important national institutions and professionally rewarding organizations in Canada?

The Department of National Defence (DND) is looking for a new Senior Executive to join the Defence Team, and is excited to solicit interest for the position of Assistant Deputy Minister (Policy) - ADM(Pol).

Together, DND and the Canadian Armed Forces (CAF) create the largest, most complex and diverse organization in Canada. DND's role is to provide services and support to the CAF in their operations and missions at home and abroad. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security and stability efforts.

As the ADM(Pol), you will be an essential part of the Defence Team. You will be the principal source of defence policy advice to the Chief of Defence Staff and Minister, through the Deputy Minister, and will lead a highly professional and responsive group through innovation, teamwork, and excellence. Your leadership will contribute to the overall mission by formulating and managing all aspects of defence policy; providing critical advice and support in managing international defence relations; coordinating national policies and departmental relations with Global Affairs Canada, the Privy Council Office, the Cabinet and Parliament; and the managing the Department’s bilateral and multilateral defence and international security relations, including representation of Canada at the United Nations (UN), the North Atlantic Treaty Organization (NATO) and other meetings on these institutions’ committees.

Are you an executive who has experience in providing strategic and proactive advice on complex issues? If you are a seasoned leader looking for an opportunity to be part of a cadre of executives contributing to Canada’s Defence Team, we look forward to receiving your candidacy.

Intent of the process

The intent of this process is to staff the position of ADM(Pol) on an permanent full time basis. Should a pool of qualified candidates be established, it could also be used to staff similar positions with various tenures and security requirements within DND as well as other government departments within the core administration, with the approval of the delegated manager and in consultation with Executive Services.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum) "We ask that you submit a cover letter highlighting your education, and your experience as it relates to the essential and asset experience factors listed below."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION:

ED01: graduation with a degree from a recognized post-secondary institution.

Degree equivalency

ESSENTIAL EXPERIENCE:

EX01: Extensive (1) experience in leading the strategic analysis, development and evaluation of complex policies in areas such as: defence, national security, international or intelligence policy.

EX02: Extensive (1) experience in managing complex and horizontal priorities as well as issues in areas such as: defence, national security, international or intelligence policy.

EX03: Extensive (1) experience in providing strategic advice to senior executives (equivalent to Deputy Minister / President / Chief Executive Officer / Secretary General level) or above on complex issues in areas such as: defence, national security, international or intelligence policy.

EX04: Extensive (1) experience building and sustaining relationships and strategic partnerships with a variety of internal and external stakeholders, such as central agencies, industry, academia, non-government organizations and international partners, for the achievement of results that generate broad impacts.

EX05: Experience in managing significant (2) financial and complex (3) human resources matters.

(1) Experience is considered “extensive” in terms of degree of depth, scope, complexity and duration. Candidates would normally be expected to have developed significant experience over multiple years in senior executive positions.

(2) Significant Financial management is exercising financial authorities at the executive level, including direct accountability for a budget. You are asked to indicate the size of the budget.

(3) Complex Human resources matters include leading and being accountable for a broad range of activities related to human resources management. You are asked to indicate the number of subordinate managers and staff.

** NOTE: The depth and breadth of experience will be a consideration in selecting candidates for further consideration. In such a case, only the top ranking candidacies will be invited to the next phase of the evaluations.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION:

ED02: Graduation with a Masters or Doctorate from a recognized postsecondary institution.

Degree equivalency

ASSET EXPERIENCE:

AEX01: Experience working with or alongside the Canadian Armed Forces and Department of National Defence, or with an organization that has dual cultures.

AEX02: Experience working with the United Nations (UN).

AEX03: Experience working the North Atlantic Treaty Organisation (NATO).

AEX04: Experience in collaborating with foreign officials.

AEX05: Experience in establishing and maintaining diplomatic relations and performing diplomatic functions.

AEX06: Extensive (1) experience in leading the development of Cabinet documents.

(1) Experience is considered “extensive” in terms of degree of depth, scope, complexity and duration. Candidates would normally be expected to have developed significant experience over multiple years in senior executive positions.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)
Should the selected candidate not meet the bilingual requirement (CBC/CBC), second language training may be available. We encourage all potential candidates to submit their application regardless of their linguistic abilities.

Information on language requirements

ESSENTIAL KNOWLEDGE:

K01: Knowledge of Canadian and International strategic security and Defence policy issues relevant to the government of Canada and the Department of National Defence (DND).

K02: Knowledge of Canada’s Defence Policy - Strong, Secure, Engaged.

KEY LEADERSHIP COMPETENCIES

KL1: Create vision and strategy.
KL2: Mobilize people.
KL3: Uphold integrity and respect.
KL4: Collaborate with partners and stakeholders.
KL5: Promote innovation and guide change.
KL6: Achieve results.

Definitions of the key leadership competencies can be found at the following link:

https://www.canada.ca/en/treasury-board-secretariat/topics/professional-development.html

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Top Secret security clearance

There is an extensive need to work overtime, often on short notice.

There is a need to travel extensively nationally and internationally.

There is a need to have a valid international passport.

Other information

Candidates will be asked to provide proof of their current Second Language Evaluation (SLE) results from the Public Service Commission.

If you already have results and meet the language requirements, you are asked to provide us with your latest SLE results as soon as possible by email at:
.

You can find the procedure to request a confirmation of previous test results at the following link:
http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm

If you have expired results or have not yet been evaluated by the Public Service Commission, you may be scheduled to have your second language evaluation updated or completed. In order to do so, please advise us as soon as possible by email at:


Candidates will be asked to provide proof of education credentials at the time of assessment. Candidates with foreign credentials will be asked to provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Recent and past performance evaluations may be used as part of the assessment. Accordingly, you may be asked to submit a copy of your last two Performance Ratings/Evaluations as part of this selection process. Please be prepared to provide documentation should it be requested from the selection board, such as a public service performance agreement or personal evaluation report.

Asset criteria may also be applied at the screening stage to ensure a more appropriate number of candidates to further assess in this process.

Communication for this process will be sent via email and/or their jobs.gc.ca applicant profile. It is the responsibility of the candidate to ensure accurate information is provided and updated as required in their jobs.gc.ca applicant account.

If you require accommodations for any reason, please contact the Executive Services Team as soon as possible by email at :
.

Should you be an employee of the public service, we request that you clearly identify your substantive group and level as well as your employment status on your resume and/or application form. In addition, please ensure that your Personal Record Identifier (PRI) or Service Number is included in your resume and/or application form.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.