Administrative Assistant - Anticipatory Process

Intent of the process

Anticipatory Process - The intent of this anticipatory process is to create a qualified pool of candidates at the AS-01 group and level to staff various positions within Transport Canada with various security requirements and various tenures (Specified Period, Assignment, Indeterminate, Acting, Secondment) depending on the position(s) being staffed. Once established, the qualified pool will be valid for one (1) year with the possibility of being extended.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ED: Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EX1: Recent experience communicating with officials at the senior management level.

EX2: Recent experience preparing, editing and/or proofreading routine correspondence and preparing reports.

* Recent is defined as the depth and breadth of experience that would normally be acquired within the last three (3) years.

EX3: Experience in maintaining tracking systems and databases to control and monitor the flow of documentation and information.

EX4: Experience with various software packages such as Microsoft Outlook, Word, Excel, PowerPoint and Internet navigation tools.

EX5: Experience providing administrative support services to a large organization and to management.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

K1: Knowledge of Federal government administrative policies and procedures.
K2: Knowledge of Executive Correspondence

KLC1: Demonstrating integrity and respect
KLC2: Thinking Things Through
KLC3: Working effectively with others
KLC4: Showing initiative and being action oriented

A1: Ability to communicate effectively orally.
A2: Ability to communicate effectively in writing.
A3: Ability to plan and prioritize workload to meet multiple deadlines and changing priorities.

The following may be applied / assessed at a later date (may be needed for the job)

Post-Secondary diploma in a field related to the duties of the position.

Degree equivalency

Experience in responding to and / or handling enquiries and correspondence with a computerized docket system.

Experience identifying relevant information and compiling materials for senior management.

Experience in managing administrative, financial and/or human resources services

Experience in *supervision.

*Applicants must clearly demonstrate that they have supervised staff, assigned work, managed and assessed performance, and have contributed to or developed staffing plans. Applicants must indicate the number of staff they supervised.

Conditions of employment

Security: Various security clearances, depending on the position being staffed: Reliability, Secret

Willingness and ability to work overtime with minimum or no advance notice

Managers may establish conditions of employment specific to the position being staffed.

Candidates must meet and maintain the Conditions of Employment throughout their employment.

Other information

VERY IMPORTANT NOTE: Candidates will be asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide specific examples, for each screening question demonstrating how they have acquired the education and experience criteria. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate your answers to the screening questions. Failure to clearly demonstrate in your answers how you meet the screening criteria (education and experience) may result in the rejection of your application.
Note: A cover letter will not be required as the screening questions will be used for screening purposes.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates will be asked to provide proof of their education credentials.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed

Acknowledgment of receipt of applications will not be sent;

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Practical tests may be administered for screening and/or assessment purposes.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Reference checks will be done; candidates will have to bring their list of references to the interview.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Candidates are strongly encouraged to check their email on a regular basis.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.