Administrative/Clerical Positions

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

THIS PROCESS WILL BE MOVING QUICKLY, REFERRALS FROM THE INVENTORY WILL START IMMEDIATELY.

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 7 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

If candidates are pulled from this inventory and are unsuccessful, their application will not be given any further consideration for a waiting period of 180 days.

All job applications must be submitted on-line. To submit an application, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Screening questions have been built into the application process. Answers provided to the screening questions will be used to assess both education and experience. You must answer the screening questions in addition to providing a resume. For experience qualifications, your answers must include concrete examples that demonstrate how the experience was obtained. The onus is on the candidate to provide sufficient information in their answers. Additional information will not be solicited from the candidate. The resume will be used to validate the information provided through the screening questions.

Please note that all written communication submitted may be used to evaluate the ability to communicate effectively in writing.

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing and/or tracking; coordinating and/or supporting meetings or events; and use and maintenance of office equipment and supplies. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes and/or reaching for folders or items from a range of high to low shelving/storage areas.

Intent of the process

The intent of this process is to create a pool of candidates to staff immediate vacancies and future opportunities.

The pool of candidates may be used to staff similar positions (including lower level positions) on an indeterminate or term basis, including casual employment and with various security requirements.

Applicants are encouraged to apply ONLY if they are able to relocate or commute to Cold Lake, Alberta.

Positions to be filled: 6

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

CR 03/04/05
A secondary school diploma or employer-approved alternatives.

Degree equivalency

Experience required for all positions (CR 03/04/05):

Recent * experience providing administrative support services.

Recent* experience using Microsoft Office software, such as Outlook, Word or Excel.
(* Recent is defined as experience obtained in the last three (3) years).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential.
Various bilingual linguistic profiles but not limited to: (French Essential, Bilingual Imperative BBB/BBB, BBC/BBC, CBC/CBC, CCC/CCC).

Information on language requirements

Some positions may require one or more of the following (as applicable to the position being staffed):

CR 03/04/05:

Experience providing financial or accounting support services (Accounts Payable and Accounts Receivable)

Experience in supervision

Experience in human resources

Experience in pay/payroll and benefits

Experience in travel coordination or processing claims

Experience in procurement/contracting

Experience in a health services environment

Experience in a construction or maintenance environment

CR 03/04/05
Ability to communicate orally

Ability to communicate in writing

Ability to prioritize

CR 04/05
Ability to solve problems

CR 05
Ability to provide advice or recommendations

CR 03/04/05
Effective Interpersonal Relationships

Attention to Detail

Initiative

Dependability

Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

Post secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

Experience using the Defence Resource Management Information System (DRMIS)

Experience using Claims-X

Experience using Human Resource Management Systems (HRMS)

Experience using financial management accounting databases (ie: Simply Accounting, AccPac, etc)

Experience using Unitrak.

Note: Managers may add to the Asset Education and/or the Asset Experience specific to the position being staffed.

Operational Requirements:
Some positions may require one or more of the following (as applicable to the position being staffed):
- overtime;
- travel;
- possession of a valid unrestricted provincial driver’s license;
- obtaining/retaining a Department of National Defence 404 Operator’s Permit; or
- use of Personnel Protective Equipment (PPE) such as wearing safety footwear.

Conditions of employment

Reliability and Security: Various, including Reliability and Secret.

COE1 – Willing and able to work overtime
COE2 – Willing and able to travel

Other information

Salary:
CR 03 - $43,078 - $46,467
CR 04 - $47,729 - $51,518
CR 05 - $52,162 - $56,471

You must clearly demonstrate how you meet the education and experience factors listed in the essential qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities or to write “see resume”. Resumes may be used as a secondary source to validate the information.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Please identify clearly for which position(s) you are submitting an application.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.