Administrative Assistant

Important messages

You must attach a covering letter with your resume. Candidates must submit a cover letter providing concrete examples which illustrate, how they meet the education requirement and the experience factors listed in the essential qualifications and asset qualifications in 300 words or less for each criterion. Using each experience criterion as a header in your cover letter please provide the following MANDATORY information: 1 - Name of the department or organization where the experience was acquired; 2 - Title and level of the position occupied and duration for which the candidate exercised its functions; 3 - Specific details of tasks, projects or accomplishments demonstrating the experience was acquired.

Resumes will be used as a secondary source to validate the experience described in the cover letter. FAILURE TO CLEARLY DEMONSTRATE IN YOUR COVER LETTER HOW YOU MEET THE ESSENTIAL SCREENING CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

You must meet all essential qualifications in order to be appointed to the position. Other (Asset) qualifications may be a deciding factor in choosing the person to be appointed. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected. Please note that the criterion “Ability to follow instructions” will be assessed throughout the process.

Duties

Managing agendas, calendar and meetings;

Maintaining correspondence control;

Formatting and proofreading documents, such as: reports, emails, letters and memorandums;

Preparing meeting files;

Organizing meetings;

Booking boardrooms and ensuring appropriate technological support;

Providing general administrative support;

Coordinating events and conferences; and

Arranging travel.

Work environment

The newly created Pan-Canadian Framework Implementation Office (PCFIO) leads federal efforts to ensure that Canada meets its 2030 target to reduce greenhouse gas emissions by 30% from 2005 by 2030. The PCFIO is a vibrant, talented and dynamic team of professionals who are focused on delivering real results for Canadians.

Intent of the process

When you apply to this selection process, you are applying for a term or indeterminate position within the Pan-Canadian Framework Implementation Office. This process may be used to establish a pool of partially or fully qualified candidates which may be used by Environment and Climate Change Canada to staff similar positions with various linguistic profiles (English Essential, French Essential, Bilingual Imperative BBB/BBB, Bilingual Imperative CBC/CBC), various security profiles (Reliability, Secret) and various tenures (such as Indeterminate, Specified Period) across Canada.

If employees or person employed of the public service are selected, the acting appointment, deployment, assignment, secondment or Interchange Canada mechanisms could be used depending on the situation and their eligibility.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 3,000 words (maximum) "Following the instructions in the Important Messages section."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE:

Experience in providing administrative and support services* to a manager or member of the
executive group.

Experience scheduling and managing multiple calendars on a daily basis.

Experience in organizing meetings, teleconferences managing logistics and coordinating material for meetings.

Experience in working with Internet Explorer and Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel.

*Support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related duties.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE (Asset):

Experience in making travel arrangements and processing travel claims.

Experience working in a fast-paced or high volume environment.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
This selection process may be used to staff similar positions with linguistic profiles such as bilingual Imperative BBB/BBB, bilingual Imperative CBC/CBC, English Essential, and French Essential.

Information on language requirements

KNOWLEDGE:

Knowledge of travel procedures.

Knowledge of information management and document control procedures.

ABILITIES:

Ability to multitask, work under pressure, set priorities and meet deadlines.

Ability to plan and organize.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to compile information and coordinate, schedules and services.

Ability to follow instructions.

PERSONAL SUITABILITIES:

Effective interpersonal relationships

Reliability

Attention to detail

Judgment

Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

CONDITIONS OF EMPLOYMENT:

Security Clearance: Reliability Status security clearance - Some positions may require
Secret Clearance.

Must be able to work overtime on a short notice.

Must be willing and able to travel.

Other information

A written examination may be administered.

An interview will be administered.

The hiring Department will only accept on-line applications. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line.
• Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
• Applicants can modify their application/resume at anytime BEFORE the closing date indicated on the job advertisement.
• Applicants can verify the status of their applications, at any time.
• Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Reference checks will be sought.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.