Executive Assistant (RE-04), Risk Support Sector

Duties

The Executive Assistant coordinates a wide range of administrative functions and activities which support the Assistant Superintendent, Risk Support Sector. The role is accountable for the day-to-day administrative and financial management of the Assistant Superintendent, Risk Support Sector’s office and in this context, requires considerable knowledge and understanding of the mandate and work of OSFI and particularly, the work of the Risk Support Sector. The role makes use of specialized skills to coordinate elements of assigned projects and to assist with business planning and budget administration responsibilities. The role requires considerable independence, well-developed interpersonal and time management skills in order to respond effectively to changing work demands and priorities of an Executive Committee member.

Intent of the process

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION
● Successful completion of post-secondary education OR Completion of secondary education and approximately 3-5 years of applicable work experience.

Degree equivalency

ESSENTIAL EXPERIENCE
● Recent and significant experience liaising and coordinating with external and internal stakeholders on a wide variety of matters.
● Recent and significant experience in creating and controlling the quality and accuracy of various documents and/or administrative forms.
● Recent and significant experience in planning executive-level meetings and/or events, including drafting agendas, briefing notes, meeting minutes and decision points for an executive audience.
● Recent and significant experience in coordinating and performing administrative duties, budget and project activities in an executive office, or for an executive member of the organization.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL KNOWLEDGE
● Knowledge of frameworks, policies, procedures and activities related to administrative functions within a professional organization.

ESSENTIAL COMPETENCIES
● Critical Thinking
● Service Orientation
● Professional Judgment
● Results Orientation
● Building Business Relationships
● Excellent written communication skills
● Excellent oral communication skills

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE
● Experience liaising with a wide variety of senior executives to understand their needs and propose viable solutions.
● Experience working in a Federal Public Service Department or Agency, in an administrative role.
● Experience in providing administrative support in the financial services industry.

ASSET KNOWLEDGE
● Knowledge of Treasury Board guidelines, such as travel directives.
● Knowledge of centralized administrative service groups, central agency and departmental administrative policies and directives, and the acts related to the specific duties of the position, such as Financial Administration Act.
● Knowledge of the methods, techniques and practices related to the delivery of general administrative support services.

ASSET COMPETENCIES
● Working as a Team
● Innovation

ORGANIZATIONAL NEEDS
● In order to meet the organization’s employment equity objectives in support of a diversified workforce, ‘right fit’ selection for this position may be made from among qualified candidates who self-declare as being Persons with a disability or Aboriginal peoples.

Conditions of employment

Reliability Status security clearance

Other information

Applicants must clearly demonstrate using concrete examples, how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that are applicable. Applicants must provide concrete examples that illustrate how they meet the requirement, as well as time lines of when this experience was gained (please indicate month and year).

Internal indeterminate employees of OSFI at the same group and level or equivalent may be considered for deployment or assignment before considering applicants in the advertised appointment process.

Reference checks may be conducted.

Your application may be used to assess written communication.

OSFI is a separate agency with its own classification and compensation system. OSFI's staffing is subject to the Public Service Employment Act (PSEA).

It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button 'Apply online' below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Applicants with disabilities: If you request special accommodation at any stage in the selection process, including technical aid to ensure an equitable assessment of your qualifications, please inform us by sending an e-mail to the following address .

To submit an application online, please click on the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.