Administrative Services Officer

Important messages

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Come and see us at the Invictus Games: Veteran Career Summit in Toronto,
September 28-29th 2017 (www.invictusgames2017.com).
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Those who have applied on process 17-DVA-IA-CH-294769 need not apply on this process.

All information must be provided through the “apply online” application process. Do not fax, mail, email or drop-off a hard copy application as these will not be accepted. To apply in an alternate format due to disability, you must contact the person indicated on the advertisement PRIOR to the Closing Date.

Work environment

Reporting to the Director of Human Resources Strategy, responsible for the following: liaising with the Directors of HR on a regular basis in respect to budget forecasting; preparing the Director General's forecasted budget; preparing reports for the Director General, responsible for advising Human Resources staff on procedures and policies in respect to a wide range of financial matters.

Intent of the process

A pool of qualified candidates will be established from this process which may be used to staff similar AS-03 or equivalent positions within Veterans Affairs Canada in various locations with various security requirements (Reliability, Secret), and various linguistic requirements i.e. English essential, Bilingual Imperative BBB/BBB, CBC/CBC, or CCC/CCC which may vary according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 8,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or *acceptable combination of education and experience.

An acceptable combination is defined as completion of Grade 10 combined with a minimum of two years of relevant work experience.

Degree equivalency

Experience:
Experience in providing financial services including working with budgets as well as one or both of the following services: administrative or human resources.
Experience in researching, coordinating and compiling information from various sources.
Experience in consulting with clients to obtain information.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential, Bilingual Imperative BBB/BBB, CBC/CBC, or CCC/CCC

Information on language requirements

Abilities:
Ability to communicate effectively orally.
Ability to communicate in writing
Ability to multitask and set priorities.
Ability to interpret and analyze information/data and provide advice or recommendations

Personal Suitabilities:
Effective Interpersonal Relationships
Dependability
Flexibility
Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

Experience as a member of the Canadian Armed Forces
Experience using financial systems (such as Freebalance)
Experience using PeopleSoft
Two years Experience using the Performance Budgeting for Human Capital (PBHC) system
Two years experience using the Free Balance System

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Operational Requirements:
May be required to work overtime with little notice

Conditions of employment

Reliability Status security clearance

Other information

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs,
depending on the requirements of the specific position being staffed.

Education and/or Experience factors in the asset qualifications may be used for
screening. Applicants should clearly demonstrate on their application if they meet any of
the education and/or experience asset qualifications. Failure to do so may result in the
rejection of your application.

Candidates must submit a cover letter providing CONCRETE EXAMPLES WHICH
DEMONSTRATE, how they meet the education requirement and the experience factors
listed in the essential qualifications and asset qualifications. Please note that it is not
sufficient to only state that the requirement is met or to provide a listing of current
responsibilities.

FOR EACH EXPERIENCE CRITERIA, please provide the following MANDATORY
information:

1 - Name of the department or organization where the experience was acquired;
2 - Title of the position occupied and duration for which you exercised the functions; and
3 - Specific details of tasks or projects demonstrating how the experience was acquired.

Resumes may be used as a secondary source to validate the experience described in the
cover letter. FAILURE TO CLEARLY DEMONSTRATE IN YOUR COVER LETTER HOW YOU MEET THE ESSENTIAL SCREENING CRITERIA (Education and Experience) MAY RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

Candidates will be asked to provide proof of their education credentials at a later date.

Candidates will be asked to provide proof of Canadian citizenship.

Persons are entitled to participate in the appointment process in the official language of
their choice. Applicants are asked to indicate their preferred official language in their
application.

An interview or written exam may be administered.

Reference checks may be sought.

The Assessment Committee reserves the right to contact references other than those
provided by the candidates (within the Public Service only) in order to adequately assess
the candidates.

You must pass each essential qualification to be found qualified.

Hearing Impaired:
Reader Service: 1-800-461-6263

Persons are entitled to participate in the appointment process in the official language of
their choice.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.