Financial Services Clerk (Inventory)

Update: *****Extension of the closing date *****

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

***We will only accept on-line applications received via the jobs.gc.ca site.***

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 21 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

If candidates are pulled from this inventory and are unsuccessful, their application will not be given any further consideration. We encourage candidates to continue to consult the other external job opportunities posted by the Public Service Commission of Canada at following address: http://jobs-emplois.gc.ca/index-eng.htm

You will be required to show how you demonstrate the essential and other qualifications by answering online screening questions. Candidates must clearly demonstrate in their pre-screening answers how they meet ESSENTIAL AND ASSET education and experience factors listed in the Statement of Merit Criteria. Candidates must write one or two paragraphs for each, demonstrating how they meet them and citing concrete examples (When, Where, How). Please explain how you meet each criteria in a maximum of 4000 characters per criteria. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes may only be used as a secondary source to validate the experience described in your answers. It is not acceptable to put “see resume” in the space provided to answer the question. A cover letter will not be considered as a secondary source to validate the experience described in your answers. Failure to clearly demonstrate how you meet the criteria will result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

Duties

- Verifies, reconciles, analyzes, researches, resolves errors / rejects variances and processes departmental financial transactions, both revenue and expenditure, identified in the financial data or other information maintained in the departmental financial management systems / files /records
- Ensures financial transactions are in compliance with governmental and departmental financial policies, directives and delegated financial signing authorities
- Provides information and clarification to departmental employees, and other clients on central agency and departmental financial policies/directives relating to receivables, and other such financial transactions
- Researches and produces various manual and electronic monthly / quarterly / yearly and/or ad-hoc financial reports
- Follows-up on outstanding financial transactions/issues such as suspense accounts, commitments, expenditures and accounts receivable with managers and clients
- Receives, controls, safeguards and reconciles cash, cheques, assets and other negotiable instruments and prepares for deposit at commercial bank(s)
- Maintains financial and accounting documents/records for auditing/reference purposes

Work environment

National Accounts Receivable

Intent of the process

Please note that this process is intended to fill a minimum of four (4) positions or more. These positions are restricted to permanent and temporary employment. A pool of qualified candidates will be established and may be used to staff similar positions within ESDC in Moncton, with various position titles and security requirements.

Positions to be filled: 4

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EXPERIENCE:

EXP1-Experience in providing client service;

EXP2-Experience working with Microsoft Excel.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

EDUCATION:

OPTION 1:

-A high school diploma and *significant and **recent work experience in processing financial transactions using a computerized financial, accounting or banking system;

*”Significant experience” is defined as being one in which the person’s primary responsibilities include these duties and refers to the breadth and depth as well as complexity of tasks that could be expected to have been obtained by carrying out the functions for a cumulative of 12 months.
**”Recent experience” is normally defined as experience acquired over the last 5 years.

OR

OPTION 2:

-***Successful completion of 2 years of a post-secondary program, with specialization in accounting, finance, business administration, commerce or economics.

***The courses for the specialization must be taken in a recognized post-secondary institution but not necessarily within a post-secondary program in the required specialization.

Degree equivalency

COMPETENCIES:

C1-Thinking things through
C2-Working effectively with others
C3-Demonstrating integrity and respect
C4-Showing initiative and being action-oriented
C5-Verification and accuracy
C6-Applying principles and procedures
C7-Client focus
C8-Dependability

ABILITIES:

A1-Oral communication
A2-Written communication

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:

-**Successful completion of 2 years of a post-secondary program, with specialization in accounting, finance, business administration, commerce or economics;

-A degree from a recognized post-secondary institution with specialization in accounting, finance, business administration, commerce or economics or eligibility for a recognized professional accounting designation (CPA, CA, CMA or CGA).

**The courses for the specialization must be taken in a recognized post-secondary institution but not necessarily within a post-secondary program in the required specialization.

Degree equivalency

EXPERIENCE:

EXP1-Experience in accounting operations / financial services in a federal government department;
EXP2-Experience working with Employment and Social Development Canada (ESDC) / Service Canada programs;
EXP3-Experience in accounts receivables;
EXP4-Experience in accounts payables;
EXP5-Experience in collection activities;
EXP6-Experience working in a financial institution;
EXP7-Experience in processing financial transactions using SAP.

ORGANIZATIONAL NEED

At Employment and Social Development Canada, diversity is our strength. If you’re a woman, an Aboriginal person, a person with a disability or a visible minority and are interested in bringing in different perspectives and insights, let us know by completing the Employment Equity (EE) section in your application. Appointments of members of these EE groups could be made to ensure our workforce is inclusive and representative of the Canadian public we serve.

OPERATIONAL REQUIREMENTS:

-Willing and available to travel occasionally

Conditions of employment

-Willing and available to work flexible hours in order to support operational needs
-Willing and available to occasionally work overtime
-Level of security : Reliability
-Credit check

Other information

As this process may be used to fill other departmental vacancies, your application (e.g. CV, assessments, results) could be shared with other hiring managers in order for the department to make optimal use of our pools. Candidates who refuse job opportunities, who are not interested in being considered, who do not respond to communications from ESDC on multiple occasions will be removed from the pool at the discretion of ESDC without prior notice.

Applicants are encouraged to apply ONLY if they are able to relocate or commute to Moncton, New Brunswick.

Please note that candidates (including employees of the Federal Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed for evaluations . Consequently, candidates will be responsible for travel costs.

Assessment will occur on an ongoing basis and may take place during the day, evening or weekends. Failure to attend assessment without good reason will result in the rejection of your candidacy.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A variety of assessment tools may be used (online evaluation, written examination, the dependability competency will be evaluated throughout the selection process. Public Service Commission tests, interview and/or reference checks).

A pass mark will be established for each essential qualification. Candidates must meet each essential qualification to be appointed to the position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, organizational requirements, or operational needs. However, meeting these criteria is desirable and may be used as a deciding factor in choosing the person to be appointed.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Top-down ranking can be used at any stage of the assessment process where only the top scoring candidates will be invited to the next stage of the assessment. Please note that different pass marks and cut-off scores can be used at various stages of the assessment process. Candidates who attain the pass mark might not be further considered in the process if they do not achieve the cut-off score.

A copy of the results of the last two performance agreements may be used as support tool for the evaluation certain competencies.

Candidates will need to provide proof of their education credentials ONLY at a LATER TIME in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

All communication regarding this process will be administered via e-mail. It is the candidate’s responsibility to provide a valid e-mail address and update their personal information when it changes. If special circumstances prevent you from having access to your e-mail, please communicate with the Contact person identified in this job opportunity.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.