Judicial Assistant (Legal)

Important messages

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

*PLEASE ENSURE YOU CLEARLY INDICATE ON YOUR APPLICATION FOR WHICH LOCATION(S) YOU ARE APPLYING FOR*

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications may be applied in this selection process.

6. Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

7. Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

8. Please provide the contact information (including a valid email address) for two recent (within the past 2 years) references. One of them should be a current manager/supervisor.

9. The positions in Montreal and Winnipeg are bilingual imperative. Please take that information into consideration when applying for those locations.

Duties

You will be required to provide administrative and office management services in support of members of the judiciary of the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court or the Tax Court of Canada. Tasks include (but are not limited to):

• Responding or anticipating the needs of the judge (or prothonotary) in the preparation and review of decisions, directions, reasons, judgments and orders.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various bilingual linguistic profiles and security requirements within the Courts Administration Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of a post-secondary school program, certificate or diploma related to the position, such as paralegal studies or legal studies OR an acceptable combination of education, training or experience related to the position.

Definition of “acceptable combination”: Completed post-secondary courses pertinent to paralegal or legal work, and worked in a legal environment for at least 2 years.

Degree equivalency

Significant * and recent* experience as a legal or judicial assistant or judicial secretary.

Experience in preparing (e.g. typing, formatting and editing) and proof-reading legal documents within tight deadlines.

Experience transcribing information from voice recordings, handwritten notes, electronic legal text transmissions or digital audio recordings.

Experience researching information using legal research tools.

Experience working in a legal, judicial or quasi-judicial*** environment.

Experience in using the Microsoft Office Suite software such as Word, Excel and Powerpoint.

*Significant refers to the breadth and depth of experience and is defined as a combination of time spent doing the activity, as well as type (range, scope, and complexity) of work handled related to the experience criteria.
**Recent is defined as within the last two (2) years.
***Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience working at the Courts Administration Service.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various bilingual imperative positions (levels BBB/BBB, CBC/CBC, CCC/CCC, CCB/CCB, PPB/PPB and PPC/PPC), English Essential

Information on language requirements

Ability to plan, establish priorities and meet deadlines.
Ability to proof-read and edit legal documents.
Ability to schedule travel and accommodation arrangements including the preparation of itineraries and agendas.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.

Effective interpersonal skills
Reliability
Initiative
Judgment
Client service oriented
Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

Willing and able to work between during core hours such as 8:30 a.m. and 4:30 p.m.
Willing and able to work overtime often on short notice

Conditions of employment

Reliability Status security clearance - Various security profiles: Reliability Status and Secret security clearance

Other information

- A written exam may be administered.
- An interview may be administered.
- Reference checks may be administered.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.